You are NOT on the Ashland County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.
The Register of Deeds in Ashland County records, maintains, and provides access to all the real estate records for the county.
Recording Fees
The current fee to record a real estate deed is $30, regardless of the number of pages.
A copy is $2 for the first page and $1 for each additional page, plus $1 per document for the Register of Deeds to certify it.
The current rate of transfer fees is $3 per $1,000 of value rounded up to the nearest hundred.
A Wisconsin Real Estate Transfer Return (completed with proper fee paid or a transfer tax exemption number) is required for deeds, land contracts, and other instruments of conveyance. File the form electronically online with the Wisconsin Department of Revenue.
The recording fee must accompany the deed and the transfer return receipt when recording.
Document Formatting Requirements
- Use white 20# paper that measures 8.5 x 11 inches or 8.5 x 14 inches. The maximum deviation from either of these measurements may not exceed a quarter of an inch. An instrument with more than one page may not be hinged or otherwise joined completely at the top or sides.
- The document should be printed in black ink to ensure that it can be properly scanned. The Wisconsin statutes allow also for the use of red ink.
- In order to be recorded, the document must be signed by the grantors (or on behalf of the grantors). If presenting a lease or contract to convey it must be signed by all parties. If the conveyance alienates any interest of a married person in a homestead, it must be signed by or on behalf of each spouse or joined in a separate conveyance.
- Original signatures must be notarized or authenticated.
- The title should be given at the top of the first page, not less than half an inch and not more than 3 inches from the top of the page. If more than one instrument name is given, the first one will be used for indexing purposes.
- In the upper right-hand corner of the first page, provide a blank area of at least 3 x 3 inches for the official recording stamp. If this space is not provided, the Register of Deeds may add a page.
- A horizontal area within the top 3 inches in the upper left-hand corner of the first page that is no smaller than an inch by 2 inches should be left blank for placement of the unique document number.
- Aside from the measurements listed above, the top margin of each page should be at least half an inch. Company logos may appear within this margin if they do not interfere with any requirements. The bottom and side margins of each page should be at least one-quarter of an inch.
- Directly underneath the area provided for the official recording stamp or on the left side of the page within the top 3 inches, a name and return address must be provided.
- The parcel identification number should be placed underneath the return name and address. When placing the parcel identification number, the line should be labeled as "parcel identifier number," "parcel identification number," "parcel ID number," "parcel number," or "PIN." If multiple parcels are affected by the instrument, a reference may be made to the page within the document where the parcel identification number is located.
- Provide the name of the person who drafted the instrument. This should be printed, typed, or stamped in a legible manner and can be given in the following form: "This instrument was drafted by (name)."This can be given at the bottom of the first page.
- A conveyance must, in order to be recorded, identify the parties, the land(s), and the interest conveyed.
- If a document refers to specific parcels of land, a legal description should be present on the instrument. If the property is platted, provide the platting information. For property that is unplatted, provide the metes and bounds information.
REAL ESTATE TRANSFER FORM
Whenever a conveyance is presented to the Register of Deeds for recording, it must be accompanied by a receipt that evidences completion of a Wisconsin Real Estate Transfer form, which must be completed online via the Wisconsin Department of Revenue website. To request the requirements to file the form electronically be waived, contact the Wisconsin Department of Revenue. Both the grantor and grantee (or either's agent) must sign the form.
If the transfer form has not been completed, an exemption number must be present on the document.