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The Recording Department of the County Auditor is responsible for recording and maintaining real property records in Grays Harbor County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Formatting Requirements
* Paper should be white and at least 8.5x11 inches, but no larger than 8.5x14 inches.
* The ink used must be of a color capable of being imaged, with a font size of at least 8 point. Generally, black ink will work best for document imaging.
* No attachments may be stapled, glued, or otherwise affixed to a document.
* All notary seals must be legible, not in the margins, and capable of being imaged.
First page requirements:
Documents that do not meet the first page requirements will need a cover sheet, which is available from the Grays Harbor County Auditor. Extra page fees will apply if a cover page is used.
* The top of the first page should have a 3-inch blank margin. The 3-inch margin should be left blank. All other margins on the first and on subsequent pages should be at least 1 inch.
* Within the 3-inch top margin, a return address should be given in the upper left side.
* Beneath the 3-inch margin, an instrument title should be given.
* The auditor's file number of documents being assigned or released is to be given after the instrument title.
* The name of the grantor and grantee should be listed.
* An abbreviated legal description with lot, block, and plat; or section, township, and range is needed.
* The assessor's parcel tax ID number relating to the real property should be provided.
- No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.