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Rhode Island has 5 counties and a total of 39 cities/towns, each with its own municipal recording office. Although court districts are specific to the county, property records are not and recording for real property, tax liens & judgments is done at the city or town level.
Documents should be sent to the appropriate town or city relative to the property address.
Recording Fees
The fee to record a warranty deed or quitclaim deed is $84 for the first page. Each additional page is $1.
A mortgage is $64 for the first page. Each additional page is $1.
The Real Estate Conveyance Tax is $4.60 per thousand of consideration (rounded to the nearest five hundred). For a tax table & return form, see supplementals.
Unless noted otherwise, completed tax forms should be sent to: Rhode Island Division of Taxation, One Capitol Hill, Providence, RI 02908.
Document Formatting Requirements
* An original or certified copy of an original is accepted for recording.
* Documents should be submitted on 8.5 x 11 inch or 8.5 x 14 inch paper.
* The signatories and notaries public shall have their names printed or typed beneath or next to their signatures. Failure to comply is $2.
* The name and address of the grantee must be on the deed.
* Every mortgage presented for recording must have the name and address of the mortgagor and mortgagee.
* Every deed presented for recording due to the sale of property which results in the transfer of ownership shall contain or have endorsed upon it the total dollar amount of the actual sale, which is to be recorded as part of the deed.
* Witnesses are not required for documents of conveyance.
* Any applicable Rhode Island Realty Conveyance Tax is due at the time of recording. If no consideration has been paid, or if the document is exempt, this must be stated on the deed.
* All parties executing the instrument must acknowledge it.