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The county recorder in Washington County, Pennsylvania is the official record keeper for the county. The recorder is responsible for recording and maintaining real property records for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.
Recording Fees
DEED $ 80.25
(4 pages, 4 names, 1 PIN)
Adjudication, certified excerpt $ 69.25
Adverse Possession $ 69.25
Affidavit $ 29.00
Agreement $ 69.25
Amendment $ 29.00
Code of Regulations $ 29.00
Condemnation $ 29.00
Consent Form $ 29.00
Declaration of Plans $ 29.00
Declarations of Taking or Trust $ 29.00
Easement/Right of Way $ 69.25
Lease $ 29.00
Lease - 30 year $ 69.25
Order of Court $ 29.00
Permit $ 29.00
Protective Covenants & Restriction $ 29.00
Survey maps - additional per page $ 2.00
MORTGAGE $ 80.25
(4 pages, 4 names, 1 PIN)
Amendment $ 29.00
Assignment $ 69.25
Assumption $ 29.00
Extension of Mortgage $ 29.00
Modification $ 29.00
Order of Court $ 29.00
Order to Satisfy $ 69.25
Postponement $ 29.00
Release $ 69.25
Satisfaction Piece $ 69.25
Subordination $ 29.00
ADDITIONAL FEES FOR
DEED & MORTGAGE DOCUMENTS:
Each additional Page after 4 $ 2.00
Each additional name after 4 $ .50
Each additional PIN after 1st $ 10.00
each additional description
relative to existing PIN $ .50
Maps within the first 4 pages $ 2.00
MISCELLANEOUS FILINGS
Articles of Incorporation $ 19.00
Charter $ 19.00
Election to Take $ 19.00
Merger $ 19.00
Notary Public $ 35.50
Notary Public - Name or
Address Change $ 20.00
Ordinances $ 19.00
Power of Attorney $ 29.00
Power of Attorney without PIN# $ 19.00
Revocation of Power of Attorney $ 29.00
Revocation of Power of Attorney
without PIN# $ 19.00
Veterans Discharge FREE
COPIES
Copies (by mail/phone-per document) $ 10.00
Copies (per page) $.50
Certified copies $10.00
Certified copy of cover sheet only $ 3.00
Deed or Mtge. Print-outs (weekly) $ 3.00
Aperture cards $2.00
Fax (up to 4 pages/$2.50 ea. page thereafter) $ 10.00
Three checks must be submitted: one for recording fees, one for local transfer taxes, and one for state. Local and state transfer taxes will be due upon recording.
Copies by mail or phone are $10 per document. Copies per page in the office are 50 cents. A certified copy is $10, in addition to regular copy fees.
For questions or concerns about recording fees and transfer taxes, contact the Washington County Recorder of Deeds at (724) 228-6806.
Document Formatting Requirements
Effective January 1st, 2020; Minimum font size for recorded documents: 12 points for letter-size pages, 14 points for legal-size pages
1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.
2. The standard document size is 8.5 x 11 inches. Margins should be a minimum of 1-inch and should be free from all markings.
3. A complete legal description of the real property must be present.
4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.
5. A signed Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
11. The applicable tax map numbers and district codes should be given on all real estate documents.
Statement of Value:
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.