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In Sullivan County, Pennsylvania the Recorder of Deeds is part of the Prothonotary's Office and responsible for recording and maintaining real property records for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.
Recording Fees
**There will be an additional fee of $10.00 for ANY DOCUMENT that requires a Parcel Certification Stamp. Those documents marked below with an ** have been updated to reflect the new charge.**
Affidavit (Miscellaneous) $28.50
Affidavits Affecting Title $68.75**
Agreements $68.75**
Assignment of Mortgage $60.75 (each additional mortgage to be assigned on same instrument is $2.00)
Assignment of Rents $18.50
Clean and Green & Clean and Green Amendment $28.50**
Declaration of Taking or Trust $28.50**
Declaration of Unitization/Pooling Unit $58.75
Deed $68.75** (Affidavit of Value is $2.00 - no limit on number of pages)
Distribution $18.50
Easement $68.75**
Extension of Mortgage $20.50
Highway Right of Way Map $28.50**
Lease/Assignment of Lease $38.50**
Lease (30 year) $68.75**
Modification of Mortgage $58.75
Mortgage $58.75
Mortgage Satisfaction $63.75
Power of Attorney $18.50
Release of Mortgage $60.75
Revocation of Power of Attorney $20.50
Right of Way $68.75**
Right of First Refusal $68.75**
Fees include four pages, four names and one lot/parcel. Additional pages are $2.00 each and additional names or lots/parcels are $0.50 each.
EFFECTIVE AUGUST 17.2023 COPY FEE IS $0.50
Fees include Four pages, Four names and one lot/parcel.
Additional pages are $2.00 each
Additional names or lots/parcels are $0.50 each.
Please provide a self-addressed stamped envelope so that documents can be returned.
Sate and local realty transfer taxes of 2% of the total consideration may be due upon recording, unless an exemption is claimed.
Contact the county recorder in Sullivan County at (570) 946-7351 if you have questions about recording fees or transfer taxes.
Document Formatting Requirements
1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.
2. Submit documents on white 8.5 x 11 inch paper. Margins should be a minimum of 1-inch and should be free from all markings.
3. A complete legal description of the real property must be present.
4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.
5. A Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
Statement of Value:
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.