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The Recorder of Deeds is responsible for recording and maintaining real property records in Armstrong County.
Recording Fees
To record a 1-4 page deed or mortgage with 1-4 names, the fee is $86.75. Each additional name over four is $0.50. Each additional page over four is $2.
A 1-4 page easement is $58.75 to record. Each additional page over four is $2.
There is a $5 rejection fee for all documents not meeting formatting criteria.
Copies made in the office are $0.50 per page of a document. Copies by mail or fax are $1 per each page. Certification of a document is $1.50.
Make sure to send in the accurate amount of recording fees, as no refunds will be issued.
Transfer tax is 1% for local/school tax and 1% is for state. These amounts must be presented in separate checks.
Contact the Register and Recorder at (724) 548-3220 if you have questions about recording, recording fees, or other fees due upon recording.
Document Formatting Requirements
To record a document with the Armstrong County Recorder of Deeds, the real property must be located in Armstrong County.
I. Document criteria necessary for recording:
1. A deed must be acknowledged before the Recorder of Deeds can consider it for recordation. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.
2. The maximum size page accepted is 8.5x14 inches. Margins should be a minimum of 1-inch and should be free from all markings. Paper sized 8.5 x 11 inche is also accepted.
3. A complete legal description of the real property must be present.
4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the Armstrong County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.
5. A Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
II. Content and Form of an Instrument of Conveyance:
The name and residence of the grantor and grantee should be provided in the conveyance, as well as the consideration exchanged for the property and a legal description.
The words "grant and convey" or either one of those words are effective in passing a fee simple title to the premises conveyed, if the grantor was in possession of such a title.
Additionally, the words "grant and convey" or either one of the words, when used in a conveyance, shall be deemed an express covenant to the grantee, his heirs, and assigns that the grantor was seized of an indefeasible estate in fee simple in the property conveyed, freed from encumbrances done or suffered from the grantor, as also for quiet enjoyment against the grantor, his heirs and assigns, unless limited by express words contained in the deed.
All deeds or instruments in writing for conveying or releasing land, shall, unless an exception is made, be construed to include all the estate, right, title, interest, property, claim, and demand whatsoever of the grantor, in law, equity, or otherwise, together with all and singular the improvements, ways, waters, watercourses, rights, liberties, privileges, hereditaments, and appurtenances whatsoever thereto belonging, or in anywise appertaining, and the reversions and remainders, rents, issues, and profits thereof.
Statement of Value: A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.