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The County Clerk is responsible for recording and maintaining records related to real property situated in San Juan County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification of document copy $1.00
Images faxed $1.00 per page
Plat Copies $5.00
Recording fees are due at the time of recording.
Document Formatting Requirements
* Documents to be recorded must be originals or certified copies.
* The notary information must be complete. The signature, date, seal, and expiration date is required. An instrument must be acknowledged in order to be recorded.
* Paper should be at least 8.5 x 11 inches, and should be no larger than 8.5 x 14 inches.
* A 1 x 4 inch space in the upper right hand corner of each page is required for the recording label.
* Black ink and a font size of at least 10 point should be used.
* Documents must be legible and reproducible after they have been scanned.
* The real property must be identified with a grantor and grantee.
* The grantor's signature must be on all deeds submitted.
* A street address is not an adequate legal description. A complete legal description is required for the transfer of property.
* The marital status of male grantors should be listed on documents of conveyance.