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The County Clerk is responsible for recording and maintaining records related to real property situated in Rio Arriba County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed/faxed: $1.00
Plat Copy $10.00
Plat Mylar Copy (18x24) $15.00
Recording fees are due at the time of recording.
Mailing address for documents to be recorded.
Mail to: Rio Arriba County Clerk
P.O. BOX 158
Tierra Amarilla, NM 87575
Document Formatting Requirements
* An original and notarized version of the document is required for recording. The original document is returned after it is recorded.
* Use white 8.5 x 11 inch paper of sufficient weight. Paper should not be larger than 8.5 x 14 inches. Black ink with a font size of at least 12 point will help to ensure legibility.
* Provide a blank 1 x 4 inch space on the first page. This space is reserved for the recording label.
* All pertinent parties should sign the document. Notarization is also required. The notary information must be complete and should include a signature, date, seal, and expiration date.
* The grantee's complete mailing address should be listed in the deed.
* Provide the marital status of any male grantors in a document of conveyance.
* A deed can describe the real estate by reference to a description of it in a previously recorded instrument. A reference must show the time and place of filing or recordation of the instrument. A legal description of the real property can also be provided.
* The consideration paid for the property should be listed in the deed.
* Every name indexed counts as one entry in the indexes. For example, Ben White, an unmarried man would be one entry. Ellen White, individually and attorney-in-fact for Ben White would be two entries. Documents are indexed by grantors and grantees (not by legal description).
* All lots within the same block in a legal description are one entry.
* Lots and tracts that are not inclusive of a block in a legal description are indexed as one entry.