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The County Clerk is responsible for recording and maintaining records related to real property situated in Luna County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $.50
Certification $1.00 per document
Images emailed/faxed: $1.00
Plat Copy $10.00
Plat Mylar Copy (18x24) $15.00
Recording fees are due at the time of recording.
Document Formatting Requirements
* Submit original documents for recording.
* Paper should be white and at least 8.5 x 11 inches, but no larger than 8.5 x 14 inches. Black ink with a font size of at least 12 point is required.
* On the first page, provide a blank 1 x 4 inch square in the upper right corner. This is reserved for the recording label.
* Documents should be signed by all pertinent parties and must also be notarized. The notary information must be complete and should include a signature, date, seal, and expiration date.
* Include a notation of the grantee's mailing address.
* The marital status of any male grantors should be given in documents of conveyance.
* Any deed affecting real estate may describe such real estate by reference to a description of it in a previously recorded document. References must show the time and place of filing or recordation of the instrument. A legal description of the real property can also be provided.
* The consideration paid for the property should be noted on the face of the deed.
Every name indexed counts as one entry in the indexes. For example, Ben White, an unmarried man would be one entry. Ellen White, individually and attorney-in-fact for Ben White would be two entries.
All lots within the same block in a legal description are one entry.
Lots and tracts that are not inclusive of a block in a legal description are indexed as one entry.