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The County Clerk is responsible for recording and maintaining records related to real property situated in Hidalgo County.
Recording Fees
When mailing in a document, make sure that exact fees are enclosed. Documents sent with too little or too many fees will be returned unrecorded.
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed/faxed: $1.00
Plat Copy $10.00
Plat Mylar Copy (18x24) $15.00
Recording fees are due at the time of recording.
Document Formatting Requirements
* Only original documents are recorded. They are returned after recording.
* The County Clerk's office uses a 2 x 4 inch recording label. Please allow enough space for this label, preferably on the first page. If sufficient space is not provided, the document will be returned unrecorded.
* All documents must be notarized and must have complete notary information, which includes a signature, date, seal, and expiration date.
* All pertinent parties must sign the document and should have corresponding names printed or typed beneath signatures.
* Use 8.5 x 11 inch white paper of sufficient weight. Black ink with a font size of at least 12 point will help to ensure legibility.
* A complete legal description is required for the transfer of real property. The real estate can also be described by referencing a previously recorded document. A reference must show the time and place of filing or recordation of the instrument.
* State the marital status of any male grantors involved in the conveyance.
* The grantee's complete mailing address is required.
* The consideration paid for the property should be listed.