You are NOT on the Sussex County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.
The County Clerk is responsible for recording and maintaining records for real property in Sussex County.
Recording Fees
A cover sheet or an electronic synopsis will be required with all land documents submitted for recording. An additional fee of $20.00 will be charged for documents submitted without it.
AGREEMENT (MEMORANDUM, TRUST, ETC.)
First page $30.00
Each additional page $10.00
AIRCRAFT LIEN $7.50
BANK MERGER $30.00
Each additional page $10.00
BUILDING CONTRACTS $25.00
Discharge of same $15.00
Each reference/notation in discharge $5.00
CERTIFICATE OF INCORPORATION $25.00
(Note: Religious Corp's only)
CERTIFICATE OF TAX SALE
First page $30.00
Each additional page $10.00
Cancellation of same $20.00
CERTIFICATE OF TAX SALE (REDEMPTION)
First page $30.00
Each additional page $10.00
Each mortgage reference $10.00
CERTIFICATE OF TRADE NAME
Original & 3 copies provided to customer (cash only) $50.00
For each [additional] true copy requested $2.00
Dissolution -- original and copy provided (cash only) $25.00
CONDO LIEN (DISCHARGE)
First page $30.00
Each additional page $10.00
Each mortgage reference $10.00
CONSTRUCTION LIEN CLAIM $15.00
Discharge (one reference included) $20.00
Each additional reference $5.00
Amended construction lien (one reference included) $20.00
Each additional reference $5.00
Notice of unpaid balance (NUB) $15.00
Discharge of NUB (one reference included) $20.00
Each additional reference $5.00
Bond to release CLC $25.00
COPIES
Per page $2.00
Certification of a document $10.00
COUNTY CLK'S CERT. OF AUTHORITY OF NOTARY OR ATTORNEY $5.00
DEEDS (Note that a transfer tax also must be paid, not listed)
First page $40.00 (includes required tax abstract fee)
Each additional page $10.00
DEEDS -- CEMETERY (no realty transfer fee)
First page $30.00
Each additional page $10.00
DISCLAIMER $15.00
EASEMENT
First page $30.00
Each additional page $10.00
FINAL JUDGMENT
First page $30.00
Each additional page $10.00
Each notation $10.00
IN REM
See "MUNICIPALITY RECORDINGS"
(For In Rems, there is a $10 fee for each reference/notation)
HOSPITAL AND PHYSICIAN LIENS $15.00
Discharge of same (each) $15.00
LIS PENDENS
First page $30.00
Each additional page $10.00
Each notation: $10.00
LIS PENDENS DISCHARGE or FORECLOSURE
First page $30.00
Each additional page $10.00
Notation $10.00
Annulling notice of lis pendens $10.00
MAPS -- per sheet $55.00
MORTGAGE
First page $30.00
Each additional page $10.00
MORTGAGE CANCELLATION (per recording) $20.00
MORTGAGE DISCHARGE, ASSIGNMENT, POSTPONEMENT,
SUBORDINATION, RELEASE, PARTIAL RELEASE, MODIFICATION
First page $30.00
Each additional page $10.00
Each mortgage reference $10.00
MUNICIPAL RECORDINGS $8.00
Applies to In Rems and any documents recorded by a municipality except the following: cancellations of mortgage, cancellations of tax sale certificate, and notices of settlement all of which are charged their standard respective recording fees
NOTARIES PUBLIC OF NEW JERSEY $15.00
Oath of office $15.00
Qualification -- for or from another county $15.00
Filing a change of name $25.00
Filing a change of address N/C
NOTICE OF PROPOSED ACTION
Deficiency Notice -- first page $30.00
Each additional page $10.00
Notation $10.00
Discharge $7.50
NOTICE OF SETTLEMENT
Buyer to Seller $20.00
Contract (buyer-seller) & mortgage commitment $40.00
ORDER OF DISMISSAL IN PART
First page $30.00
Each additional page $10.00
Each notation $10.00
PARTNERSHIPS $50.00
POWER OF ATTORNEY & REVOCATION
First page $30.00
Each additional page $10.00
Each book & page reference $10.00
RELEASE OF LIEN OF FRANCHISE TAX
First page $30.00
Each additional page $10.00
RIGHT OF WAY
First page $30.00
Each additional page $10.00
STIPULATION THAT MORTGAGE BE PRIOR TO CONSTRUCT. LIEN CLAIM
First page $30.00
Each additional page $10.00
Each construction lien reference $10.00
TAX LIEN
Federal tax lien and release of same $25.00
Anti-terrorism $25.00
TRANS TAX WAIVER (NJ COLLATERAL TAX) $15.00
UNIFORM COMMERCIAL CODE (RS 12A9-403 et seq)
Finance statement $25.00
Financing statement with assignment $25.00
Amendment, partial release, termination & assignment $25.00
Continuation of financing statement $25.00
VACATION OR DEDICATION OF ROAD $30.00
Each additional page $10.00
VENDOR'S LICENSE N/C
VETERAN'S DISCHARGE
Recording plus one certified copy N/C
Each additional copy $6.00
WARRANT TO SATISFY JUDGMENT $6.00
WRIT OF EXECUTION $9.00
WARRANT OF EXECUTION
To file $9.00
To satisfy $6.00
Indexing each name over five is $6 per name.
Realty Transfer Fees
The transfer fees are as follows: $2 per $500 of consideration in excess of $150,000; $3.35 per $500 of consideration not in excess of $150,000 but not more than $200,000; and $3.90 per $500 of consideration in excess of $200,000 but not more than $350,000.
The realty transfer tax fees must be paid at the time of recording.
For transactions in excess of $350,000, visit the Sussex County Clerk's webpage.
Document Formatting Requirements
* All documents to be recorded must be legible and in the English language. If documents do not meet these two basic requirements, they will be returned unrecorded.
* A document should be on white paper that is no larger than 8.5 x 14 inches.
* The Division of Archives and Record Management has established forms for cover sheets. This form is available at every recording office and on a website maintained by the Division of Archives and Record Management. The cover sheet should include the nature of the document, the date of the document, the names of the parties to the document and other names under which the document is to be indexed, whether or not the document is a deed conveying title to real property, the lot and block number or other real property tax designation of the real property conveyed or a statement that the information is not available, the consideration for the conveyance, the mailing address of the grantee, and any document references, if applicable.
* On the first page, provide adequate space for the recording label. Generally, a 3-inch margin should be large enough, but be sure to check with the county clerk before submitting the document.
* Original documents should be submitted.
* Both the deed and the acknowledgment must be dated.
* All names must be typed or printed beneath signatures in the document.
* On the first page, provide the name and signature of the person who prepared the document, written as "Prepared by (name)."
* If the deed is for new construction, the deed must state "NEW CONSTRUCTION" on the face of the document. Deeds pertaining to new construction must have an Affidavit of Consideration.
* The grantor's name must be provided in a deed. In the case of an estate, provide the deceased's name. All grantors' signatures must be acknowledged. The acknowledgment must include the state and county where the acknowledgment was taken. The acknowledgment should contain the name(s) of the person(s) who appeared before the official taking the acknowledgment.
* Provide the grantee's name and complete mailing address, including the zip code. If the property has been subdivided, the reference shall be preceded by the words "part of." If no lot and block or account number has been assigned to the real property, the deed shall state that fact.
* The amount of consideration (plus the balance of any assumed mortgage) should be clearly stated in the body of the deed, the acknowledgment, or the affidavit of consideration.
* All deeds recorded after August 1, 2004 must have the appropriate Seller's Residency Form attached.
* Provide the current tax lot and block numbers of the municipality where the property is located, preceded by the words "From the current official tax map of________."
For non-residents, estates, or trusts that sell or transfer real property in New Jersey, an estimated Gross Income Tax payment is required to be made prior to the recording of the deed. The payment must be made to the Division of Taxation prior to closing or at closing. A list of exemptions and further details can be found on the Sussex County Clerk's webpage.
The Gross Income Tax forms apply to the grantor only.
REALTY TRANSFER FEES
All instruments that purport to convey or transfer title to realty in New Jersey are subject to Realty Transfer Fees based on the consideration stated in the instrument.
AFFIDAVIT OF CONSIDERATION
This is required with all deeds claiming exemption or partial exemption from New Jersey Realty Transfer tax. The affidavit must contain the following information: Section 1 must be complete, amount of consideration, reason for full exemption, appropriate section completed for partial exemption, deponent's signature, name and address of grantor and deponent, and a proper notary statement. The following are some examples of situations that require an affidavit of consideration:
* Deeds with a consideration over $1 million must have an Affidavit of Consideration for the buyer with the necessary Realty Transfer Tax.
* Deeds claiming a partial exemption from realty transfer taxes.
* An affidavit of consideration is required for those claiming a blind or disabled exemption.
* Deeds for new construction require an affidavit of consideration. No discount is offered for new construction.
The affidavit of consideration can be obtained from the New Jersey Department of Treasury website.
RE-RECORDING DOCUMENTS
* The reason for re-recording must be clearly stated at the top of the page.
* All changes in the document should be initialed by the document preparer.
* A new acknowledgment is required.
* The complete original recorded document must be re-recorded along with any new pages.
* If the realty transfer fees were paid at the time of the original recording, an affidavit for exemption is required.
* If the original recorded document did not have a Seller's Residency Form, one will need to accompany the re-recorded document.
* A document will not be accepted for re-recording if the changes are substantial enough that a new document should have been recorded. For example, to change mortgage terms agreed to after closing, to add or remove names, or a spelling correction that significantly changes a name.