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The Recorder of Deeds is responsible for maintaining real property records in Saint Charles County.
Recording Fees
The fee to record a deed or mortgage is $21 for the first page, and $3 for each additional page.
Number of Pages........Cost to Record
.............1..........................$21.00
.............2..........................$24.00
.............3..........................$37.00
.............4..........................$33.00
.............5..........................$33.00
ETC.
Non-standard fee, if applicable: $25 in addition to recording fee
Copy Fees:
$2 first page, plus $1 for each additional page
Certification- $1 per document
The Saint Charles Recorder of Deeds accepts cash, money order, cashier's check, a business check, or visa/mastercard (with a minimal service fee). They do not accept personal checks under any circumstances.
Document Formatting Requirements
* Documents should be submitted on white 8.5 x 11 inch paper with no visible water marks or inclusions.
* Documents should be one or more pages, printed on one side only.
* The first page of a document should have a 3-inch margin on the top of the page. This is reserved for the recorder's use. On the left, right, and bottom of the page, the margins should be a minimum of 3/4 of an inch. Other pages should also have a minimum of 3/4 of an inch for all margins.
* The font size is a minimum of 8 point and should be in black ink.
* No attachments should be stapled or otherwise affixed to a page. A firmly attached label with a barcode or return address is acceptable.
* Documents should not be permanently bound; however, a staple is acceptable.
* Signatures should be in black or dark ink and shall have the corresponding name typed, printed, or stamped beneath it.
FIRST PAGE REQUIREMENTS
On the first page, below the 3 inch top margin, the following information should be given:
* The title of the document (General Warranty Deed, Easement Deed, etc.).
* Date of the document.
* Grantors' names.
* Grantees' names.
* Any statutorily required addresses.
* The legal description of the property affected.
* Reference book and pages for statutory requirements, if applicable.
If there is not sufficient room on the first page for all of the information required, the page reference within the document where the information is set out shall be stated on the first page.
All documents presented for re-recording must meet all the standard requirements (including margins, first-page requirements, and legibility) as if being presented as a new document. All documents submitted for re-recording must be re-signed and re-notarized.
CERTIFICATE OF VALUE
All documents that transfer real estate ownership must be accompanied by a Certificate of Value form at the time of recordation.
The Certificate of Value form must be filled out by the buyer or their agent.
The full consideration paid (Total sales price) must be listed on the form.
The penalty for failure to file a Certificate of Value form is $500 or 1% of the selling price, whichever is greater.