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The County Clerk is responsible for recording and maintaining real property records in Pendleton County.
Recording Fees
DEED $50.00
DEED OF CONTRACT $50.00
DEED STAMP FEE EXMP $46.00
DEED OF CORRECTION $46.00
DEED CORRECTION W RELEASE $46.00
DEED OF RESTRICTION $46.00
DECLARATION OF TRUST $50.00
DEED W/VENDOR LIEN $50.00
DEED WITH A RELEASE $50.00
EASEMENT $50.00
RELEASE EASEMENT $46.00
MORTGAGE $80.00
POWER OF ATTY $50.00
LIS PENDENS $46.00
MECHANIC LIEN $46.00
MECHANIC LIEN RELEASE $46.00
BOND TO RELEASE MECHANIC LIEN $60.00
MECHANIC LIEN NOTICE $46.00
Extra pages over 5 require an additional $3.00
Add $4.00 for each additional notation reference listed
For a more detailed list of documents, see the county clerk's website.
Transfer tax is collected on the consideration stated in the deed and is imposed on the grantor. The tax is calculated at the rate of $0.50 per $500 of value or fraction thereof. If the deed is a gift or indicates nominal consideration, the tax is paid on the estimated price the property would bring in an open market.
In order for a deed to be recorded, the transfer tax must have been collected. The tax will be collected only once on each transaction and in the county in which the property is conveyed, or the county where the greater portion of the property is located.
These fees are subject to change without notice. Check with the county clerk's recording division directly to confirm amounts.
Document Formatting Requirements
GENERAL
* Paper should be white, 8.5 x 11 inches, and of sufficient weight. Standard 20# copy paper is suggested.
* The first page should have a top margin of at least 2 inches. All other margins should be at least 1 inch.
* The text should be a minimum of 8 point font and should be in black ink.
* Corresponding names should be written underneath all signatures in the document.
AFFIDAVIT OF CONVERSION TO REAL ESTATE
This document is used to execute a conversion of a manufactured home (mobile home) permanently to real estate. In order to record this affidavit, the Kentucky title must first be free of lien notations. The document must be signed by the owner(s) and must have notarized signatures. A preparation statement is not required for an affidavit of conversion to real estate.
The deed book and page number of the property where the manufactured home is to be permanently affixed must be referenced. A legal description is not required. The document, along with a copy of the surrendered title, is filed in the Miscellaneous book with the owner(s) indexed as the party one/grantor. Linking of the document to the deed book and page number is helpful.
DEED
* Include the names and addresses of the first and second party (the grantor and grantee). The grantor must sign the deed and must have his/her signature notarized.
* A consideration statement is required. The grantor and grantee must sign the statement of consideration and must have their signatures notarized.
* The legal description of the real property must be included.
* The source of title should be given.
* Deeds require a preparation statement.
* On the face of the document, include a name and return mailing address.
* All deeds require an in-care of address to where the property tax bill may be sent for the year in which the property is transferred.
DEED OF CORRECTION
A deed of correction can be prepared to clear up a defect in title or to correct a mistake on an original. A deed of correction does not convey interest in land. The original grantor and grantee must be the same in the deed of correction. A grantor or grantee cannot be added, removed, or changed in a deed of correction. The following are needed in a deed of correction:
* Names and addresses of first and second party. The grantor must sign the deed and must have his/her signature notarized.
* A statement of consideration. This is to be signed and notarized by the grantor and grantee.
* A legal description.
* The source of title.
* Preparation Statement.
* A return mailing address.
* The reason for the correction.
* The document must state that it is a deed of correction and must refer to the deed it is correcting.
* An in-care of address for the tax bill.
Transfer tax applies only if the consideration amount has changed.
EASEMENT
An easement must follow all the requirements for a deed. It must also include the address of each parcel affected. Easements that only convey utility easements do not require a statement of consideration.
QUIT CLAIM DEED
A quit claim deed is a deed of conveyance operating by way of release; that is, intending to pass any title, interest or claim which the grantor may have in the premise, but not professing that such title is valid, nor containing any warranty or covenants of title.
A quit claim deed should meet all the requirements of a deed.
STATEMENT OF CONSIDERATION
This is needed on most deeds. The statement should be sworn and notarized by both parties as to the true consideration in the deed.
In the case of a transfer other than by gift or with nominal or no consideration, a sworn notarized certificate signed by the grantor and grantee should state that the consideration reflected in the deed is the full consideration paid for the property. In the case of a transfer by gift or with nominal or no consideration, a sworn notarized certificate signed by the grantor and grantee should state that the transfer is by gift and should set forth the estimated fair cash value of the property. In the case of an exchange of properties, the fair cash value of the property being exchanged shall be stated in the body of the deed.
Deeds of nominal or no consideration and deeds of gift require a statement that sets forth the fair market value of the property.