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The Register of Deeds is responsible for recording and maintaining real property records in Osage County.
Recording Fees
For recording deeds, mortgages, or other instruments of writing-for first page (not to exceed legal size page 8 " x 14) This includes Heritage Trust and Technology fund fees $21.00
For second page and each additional page or fraction thereof-17.00
Recording town plats, for each page-$32.00
Recording release or assignment of real estate mortgage- for first page-$20.00
For second page and each additional page-$4.00
Each additional book and page listed-$16.00
For filing liens for materials and services under K.S.A.58.201, and amendments thereto-$17.00
Lis Pendens KSA 60-2201 -$5.00
Federal Tax Lien Notices-$32.00
Federal Tax Lien Release-$32.00
K.S.A.44-717(e)(1)Employment Security Law Lien Release(any state) (First page only, additional fees apply for second and additional pages and fractions thereof)-$71.00
Uniform Commercial Code Fee Schedule:
Original financing statement-$15.00
Amended financing statement-$15.00
Continuation statement-$15.00
Financing statement indicating assignment-$15.00
Separate statement of assignment-$15.00
Statement of Release of all or a part of any collateral described in a filed financing statement-$15.00
Termination Statement-$15.00
Attachments, per page (after first ten pages, which are included in initial fee)-$1.00
Written information request: Per Debtor Name-$15.00
Copy request: A copy of any filed financing statement or statement of assignment for a fee of $1.00 per page.
Certificate, certifying any instrument of record: $13.00
Acknowledgment of signature: $12.50
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)
If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.
The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility
Office requests a self-addressed stamped envelope for any document that is to be mailed out.
Document Formatting Requirements
Documents are usually recorded on the day they are received at the Register of Deeds. First, the document is evaluated on the basis of completeness and compliance with state statutes. Second, it is scanned for obvious errors. Third, the proper fees are assessed and the document is filed after the fees have been paid. After these steps are completed, the document is recorded. When the indexing is completed, the document is reproduced digitally and as a hard copy. The original documents are then returned to the owner.
To ensure that this process goes smoothly, documents should adhere to the following guidelines:
* Original documents only can be recorded---do not send copies.
* Documents should be submitted on white 8.5 x 11 inch paper or 8.5 x 14 inch paper. Paper should be standard copy weight (20 pound).
* Printing should be single sided only, with a font size of 10 point in Times New Roman black ink.
* Signatures should be in dark black or blue ink. Names should be printed, typed, or stamped underneath all signatures.
* The first page should have a top margin of 3 inches. All other margins should be a minimum of 1 inch.
* Documents should be properly signed, notarized, and acknowledged.
* If the document includes a legal description, make sure it is complete and compatible with all initial recordings.
* All schedules and exhibits within the document should be clearly identified.
* Documents should be properly titled, dated, and executed.
* Include the name and address of the preparer of the document, as well as a return address so that the document can be returned to the appropriate party.
* Deeds must be accompanied by a Real Estate Questionnaire or show a K.S.A. exemption number on the face of the deed. A Mortgage Registration Fee Affidavit is required to claim an exemption.