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The Register of Deeds is responsible for recording and maintaining real property records in Douglas County.
Recording Fees
For recording deeds, mortgages, or other instruments of writing-for first page (not to exceed legal size page 8 " x 14) This includes Heritage Trust and Technology fund fees $21.00
For second page and each additional page or fraction thereof-17.00
Recording town plats, for each page-$32.00
Recording release or assignment of real estate mortgage- for first page-$20.00
For second page and each additional page-$4.00
Each additional book and page listed-$16.00
For filing liens for materials and services under K.S.A.58.201, and amendments thereto-$17.00
Lis Pendens KSA 60-2201 -$5.00
Federal Tax Lien Notices-$32.00
Federal Tax Lien Release-$32.00
K.S.A.44-717(e)(1)Employment Security Law Lien Release(any state) (First page only, additional fees apply for second and additional pages and fractions thereof)-$71.00
Uniform Commercial Code Fee Schedule:
Original financing statement-$15.00
Amended financing statement-$15.00
Continuation statement-$15.00
Financing statement indicating assignment-$15.00
Separate statement of assignment-$15.00
Statement of Release of all or a part of any collateral described in a filed financing statement-$15.00
Termination Statement-$15.00
Attachments, per page (after first ten pages, which are included in initial fee)-$1.00
Written information request: Per Debtor Name-$15.00
Copy request: A copy of any filed financing statement or statement of assignment for a fee of $1.00 per page.
Certificate, certifying any instrument of record: $13.00
Acknowledgment of signature: $12.50
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)
If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.
The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility
Office requests a self-addressed stamped envelope for any document that is to be mailed out.
Document Formatting Requirements
* Paper size should be at least 8.5 x 11 inches, but no larger than 8.5 x 14 inches.
* The minimum font size accepted is 8 point. The font style should be easy to read. For best results, use black ink and a standard style font on white 20# paper.
* The document submitted for recording must be an original.
* Documents must be signed by the grantor and notarized. This should include the notary seal and expiration date. If an embossed notary seal is used, it is the submitter's responsibility to confirm that the seal has been darkened to allow it to be visible when the document is scanned.
* On the first page, include a blank area of 1.5 inches high and 4 inches wide to accommodate the recording information label. This will be easiest to achieve if a 3 inch top margin is provided. All other margins should be a minimum of 1 inch.
* Below the 3-inch top margin, include a document title.
* The grantor and grantee involved in the conveyance should be identified in the document.
* Provide the name and address of the individual who prepared the document. This should be on the first page.
* Also on the first page, provide a return name and address so the document can be returned after recording.
* If a document pertains to land records, it must include a legal description of the real property being conveyed. City descriptions include lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range.
* The grantor must furnish the last known post office address of the grantee to the register of deeds before the deed can be recorded.
A completed Sales Validation Questionnaire should accompany any deed or affidavit of equitable interest. Douglas County can accept either the approved one-part form (with instruction page) or the three-part SVQ form. The one part form can be downloaded from the Douglas County website.
In the case of certain transfers of title, an exemption statement typed on the deed may negate the need for a Sales Validation Questionnaire. Transfers of title that do not require the SVQ are listed on the back of the form. The following statement can be typed on the face of a deed that does not require an SVQ: "Pursuant to K.S.A. 79-1437 a Real Estate Sales Validation Questionnaire is not required due to Exemption No.________."
An exemption statement cannot be used when filing an affidavit of equitable interest and will not be accepted in lieu of a Sales Validation Questionnaire.