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The Register of Deeds is responsible for recording and maintaining real property records in Allen County.
Recording Fees
For recording deeds, mortgages, or other instruments of writing-for first page (not to exceed legal size page 8 " x 14) This includes Heritage Trust and Technology fund fees $21.00
For second page and each additional page or fraction thereof-17.00
Recording town plats, for each page-$32.00
Recording release or assignment of real estate mortgage- for first page-$20.00
For second page and each additional page-$4.00
Each additional book and page listed-$16.00
Certificate, certifying any instrument of record-$13.00
For filing liens for materials and services under K.S.A.58.201, and amendments thereto-$17.00
Lis Pendens KSA 60-2201 -$5.00
Federal Tax Lien Notices-$32.00
Federal Tax Lien Release-$32.00
K.S.A.44-717(e)(1)Employment Security Law Lien Release(any state) (First page only, additional fees apply for second and additional pages and fractions thereof)-$71.00
Uniform Commercial Code Fee Schedule:
Original financing statement-$15.00
Amended financing statement-$15.00
Continuation statement-$15.00
Financing statement indicating assignment-$15.00
Separate statement of assignment-$15.00
Statement of Release of all or a part of any collateral described in a filed financing statement-$15.00
Termination Statement-$15.00
Attachments, per page (after first ten pages, which are included in initial fee)-$1.00
Written information request: Per Debtor Name-$15.00
Copy request: A copy of any filed financing statement or statement of assignment for a fee of $1.00 per page.
Certificate, certifying any instrument of record: $13.00
Acknowledgment of signature: $12.50
Town plats, per page: $32.00
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)
If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.
The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility
Office requests a self-addressed stamped envelope for any document that is to be mailed out.
Document Formatting Requirements
1. Every instrument in writing that conveys real estate; any estate or interest created by an oil and gas lease; and any interest or estate created by any lease or easement involving wind resources and technologies to produce and generate electricity may be recorded in the office of the register of deeds in the county where the property is located. The register of deeds will file the instrument for record immediately. In counties where a numerical index is maintained, the register of deeds will compare the instrument, before copying it in the record, with the last record of transfer of the property described. If there are apparent errors in the instrument, it will not be recorded until the register of deeds has notified the grantee of the errors.
2. Document print must be at least 8 point.
3. When submitting a document, it should be of sufficient legibility to produce a clear and legible reproduction. If it is judged to be ineligible, it should be accompanied by an exact (but legible) copy thereof, which will be recorded with the original and counted as additional pages.
4. The following margins should be used: a 2.5 inch top margin on the first page and half inch side and bottom margins, also on the first page. Interior pages should have top margins of at least 1 inch, and side and bottom margins of at least half an inch. If these margins are not provided, include an additional $4 with each document submitted. Additionally, on the first page, provide a blank space of at least 3 x 5 inches for the recorder's use.
5. The grantor, upon recording the instrument, should provide the register of deeds with the full name and last-known post office address of the grantee. This information will be forwarded to the county clerk, who will make necessary changes in address records for mailing tax statements.
6. All deeds or other conveyances of lands or of any estate or interest therein must be signed and acknowledged by the grantor.
7. Include a legal description of the real property, as well as the consideration exchanged.
8. A real estate sales validation questionnaire or an exemption number should be submitted with any deed or instrument providing for the transfer of title to real estate or an affidavit of equitable interest in real estate. This should be completed by the grantor or grantee (or either's agent). The questionnaire is not filed for record, but is retained for a period of five years, after which it is destroyed.
9. When the real estate sales validation questionnaire is not required due to one more exemptions, as listed in KSA 79-1437e, the exemption number should be clearly stated on the document being filed.