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The County Clerk and Recorder is responsible for maintaining property records in McHenry County.
Recording Fees
Flat Fees for Recording a Standard Document: )
Deed $83.00..............(RHSP Exempt)-$64.00
Lease $88.00.............(RHSP Exempt)-$69.00
Mortgage $93.00.....(RHSP Exempt)-$74.00
Easement $79.00.....(RHSP Exempt)-$60.00
Other $81.00.............(RHSP Exempt)-$62.00
Non-Standard Document Fees:
In addition to the fees stated above, add $16 for the first 4 pages and $2 for each additional page for Deeds, Leases, Mortgages, Easements and any other document not specifically identified herein.
State/Federal Liens & Other Miscellaneous Filings
$11.00
Examples include but are not limited to: Federal/State Tax Liens, Renewals, Releases, Deeds,
Easements, Right-of-Ways, Dedications, Dissolutions, Oil, Gas & Mineral Assignments, Etc.
Each additional page
$1.00
Each additional name after one
$1.00
Plats, Condominiums & Surveys
Plat of Subdivision (Max. 24" x 36")
$111.00
Declaration of Condominium (First four (4) pages)
$73.00
Each additional page
$1.00
Plat attached to Declaration of Condominium (First page) (Max. 24" x 36")
$78.00
Each additional page
$1.00
Recorder's Office Required Copies:
Three (3) Copies for Subdivision Plats
$2.00 per pg.
Three (3) Copies for Condominium Plats
$2.00 per pg.
All other Copies
$4.00 per pg.
Miscellaneous Plats (Max. 24" x 36") $80.00
Examples include but are not limited to: Easements, Dedications, Vacations, Highway Strip Maps, etc.
Each additional page $19.00
Exhibits
If any exhibit attached to a non-standard document is larger than 11" x 17" (Max. 24" x 36")
$10.00
Copy Department For copy requests, contact us at 815-334-4110. MasterCard or Visa Credit Cards accepted for PHONE ORDERS ONLY
First page up to 8 1/2 x 14 - $1.50
Additional pages per document - $0.50
Copy of Map, Plat of Subdivision, Condominium Plat, or records larger than 8 1/2 x 14 - $4.00 per page
Certified Copies:
Certified copies (up to four (4) pages)- $12.00
Additional pages per document - $1.00
Certified State or Federal Tax Lien or Release - $5.00
Certified copy of Map, Plat of Subdivision or Condominium Plat - $10.00
Copies may be picked-up in their office or returned via Postal Mail, Fax or E-Mail. E-Mail requests will be received by 4:30 p.m. All e-mail requests after 3:00 p.m. will be sent the next business day.
Fax:
Standard size up to 8 1/2 x 14 (First 20 pages) - $5.00
Each additional page (Over 20 pages)- $0.50
Provide a self-addressed stamped envelope to ensure the return of original documents and copies. Do not send individual envelopes for all documents submitted, but send a properly sized envelope to accommodate all documents.
County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.
Document Formatting Requirements
A document should consist of one or more individual sheets measuring 8.5x11 inches, not permanently bound or in a continuous form. Graphic displays accompanying a document to be recorded that measure up to 11x17 inches shall be recorded without charging an additional fee.
The document should be legibly printed in black ink by hand, type, or computer. Signatures and dates may be in a contrasting color if they will reproduce clearly.
Use white, 20# paper and clean margins of at least one-half inch on the top, bottom, and each side. Margins may be used for non-essential notations that will not affect the validity of the document including, but not limited to form numbers, page numbers, and customer notations.
Do not tape legal descriptions on to documents or use excessive white-out on documents or on the Illinois Real Estate Transfer Tax form. This will result in double charges.
The first page should contain a blank space, measuring at least 3 x 5 inches from the top right corner. If this is not provided, an additional fee must be paid before the document can be recorded.
There should not be any attachments stapled or otherwise affixed to any page.
Provide the name and address of the person who prepared the document. There is a double charge if this is on a label.
A mail-to name and address is required on every document, preferably on the first page to enable quick indexing by the computer department.
The grantees name and mailing address is required on all deeds.
An affidavit for the purpose of the Plat Act is required to accompany a deed when a metes and bounds legal description is given in the transfer of property, when roadway easements and right to travel (egress and ingress) are designated, or when a division of land five acres more or less is noted on the deed transfer. An affidavit accompanying a deed in excess of four pages is $1 per page.
Provide a complete legal description of the real property. This should include relevant recording information of subdivisions.
An instrument will not be recorded unless the name and address of the person who prepared and drafted it is printed, typewritten, or stamped at the conclusion of the deed in a legible manner. An instrument is in compliance with this if it contains a statement in substantially the following form:
This instrument was prepared by:
__________________________Name
__________________________Address
The PTAX 203 and any required documents must be filed with the deed or trust document or an exemption must be noted on the original deed or trust document at the County Recorders office in the county where the property is located. The form should be filed for all real estate transfers except those qualifying for an exempt status under a, c, d, e, f, g, h, i, j, or l.
The information requested on this form is required by the Real Estate Transfer Tax Law. All parties involved in the transaction must answer each question completely and truthfully.
County offices and the Illinois Department of Revenue use this form to collect sales data and to determine if a sale can be used in assessment ratio studies. This information is used to compute equalization factors, which are used to help achieve a state-wide uniform valuation of properties based on their fair market value.
The McHenry County Recorders Office records, maintains, and retrieves all real estate records, documents, and plats of subdivisions in McHenry County. Grantors are notified by a mailed postcard on all deeds that are recorded in their name. The Recorders Office also has a subscription service available that offers notification to subscribers if a document is recorded in their name. Generally, documents are returned to the return address given within approximately five working days.
All deeds, mortgages and other instruments of writing which are authorized to be recorded, shall take effect and be in force from and after the time of filing the same for record, and not before, as to all creditors and subsequent purchasers, without notice; and all such deeds and title papers shall be adjudged void as to all such creditors and subsequent purchasers, without notice, until the same shall be filed for record.