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Hawaii has a single statewide recording office, located at the Bureau of Conveyances. There are two methods of recording in Hawaii: Regular System and Land Court System.
The Regular System gives notice that something is on record, and Land Court functions as a registration system for land ownership. Certificates of title are issued to owners of land registered in Land Court, and documents are identified by a seven digit number. Unlike Regular System property, ownership in Land Court is guaranteed by the State of Hawaii.
Recording Fees
A conveyance tax fee is due upon recording. This is $0.10 per $100 of consideration.
Documents should be accompanied by form P-64A, which is a Conveyance Tax Certificate. If claiming an exemption from the conveyance tax, form P-64B (Exemption from Conveyance Tax) must be completed and submitted with the document.
To record a document in the Lands Court:
Recording Fee -- Documents up to and including 50 pages -- $36.00 per document.
Recording Fee -- Documents 51 pages or more -- $101.00 per document.
Certificate of Title Issuance -- $50.00
Each additional memorandum on Certificates required by any one instrument -- $5.00
Certified copy of Certificate of Title -- $10.00.
To record a document in the Regular System:
Recording Fee -- Documents up to and including 50 pages -- $41.00 per document.
Recording Fee -- Documents 51 pages or more -- $106.00 per document.
GENERAL:
Copies of Documents -- $1.00 per page
Certified Copies of Documents -- $10.00 plus $1.00 per page
Non-conforming fees no longer apply.
Cash, check or money orders accepted. Checks should be made payable to the Bureau of Conveyances. If sending your document through the mail, include a self-addressed stamped envelope of appropriate size.
Recording fees are subject to change without notice. For the most current fees and further information, contact the Bureau of Conveyances directly.
Document Formatting Requirements
In accordance with Hawai Administrative Rules Title 13, Chapter 16, Section 4 (c)(d)(e)
The Registrar may refuse to record any instrument, paper, or notice if:
It is not 8.5 X 11; or , which contains a schedule, inventory, or exhibit not 8.5 X 11.
It will not reproduce legibly under photographic or electrostatic methods.
An instrument consists of more than one page, and is not single-sided, numbered consecutively, (beginning with number one); or, the total number of pages contained in the document isn't referenced on the first page thereof; or, has any papers or materials secured or attached in any manner that may conceal any written text; or, is not stapled once or fastened in the upper left corner ; or , has a cover or backer attached. The Registrar may remove any rivets affixed to an instrument.
A self-addressed, correctly-stamped envelope (of appropriate size) does not accompany the instrument.
ON THE FIRST PAGE:
The top three and one-half inches (3-1/2) shall be reserved for recording information.
The following one inch (1) shall be reserved for information showing to whom the recorded document should be returned with the complete mailing address begining one and one half inches (1-1/2) from the left margin and not exceeding three and one-half inches (3-1/2) per line. (None conforming documents may have a conforming cover sheet attached.)
Shall identify and include, if possible, the names and addresses of all parties, the type of document, and the tax map key number. (The provision of this paragraph shall not apply to any instrument executed prior to January 1, 1990.)