York County Personal Representative Deed Form (Virginia)

All York County specific forms and documents listed below are included in your immediate download package:

Personal Representative Deed Form

York County Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included York County compliant document last validated/updated 9/27/2024

Personal Representative Deed Guide

York County Personal Representative Deed Guide

Line by line guide explaining every blank on the form.
Included York County compliant document last validated/updated 11/1/2024

Completed Example of the Personal Representative Deed Document

York County Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.
Included York County compliant document last validated/updated 9/30/2024

When using these Personal Representative Deed forms, the subject real estate must be physically located in York County. The executed documents should then be recorded in the following office:

York County Circuit Court Clerk

300 Ballard St / PO Box 371, Yorktown, Virginia 23690-0532

Hours: 8:00am to 4:00pm M-F / Recording until 3:45pm

Phone: (757) 890-4103

Local jurisdictions located in York County include:

  • Hampton
  • Lackey
  • Lightfoot
  • Seaford
  • Yorktown

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the York County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in York County using our eRecording service.
Are these forms guaranteed to be recordable in York County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by York County including margin requirements, content requirements, font and font size requirements.

Can the Personal Representative Deed forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in York County that you need to transfer you would only need to order our forms once for all of your properties in York County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or York County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our York County Personal Representative Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Probate is the legal process of settling a decedent's estate and distributing his property to devisees according to the provisions of a will or to heirs at law. A personal representative is the fiduciary confirmed by the court to administer the estate. When the decedent dies with a will, this person is called the executor. When the decedent dies without a valid will (intestate), this person is called the administrator.

A decedent's real estate passes to the beneficiaries named in his will as part of the probate process, subject to the executor's power of sale, if such power is included in the will. Intestate property passes pursuant to the course of descents established at 64.2-200, first to surviving spouse, then to decedent's children. It does not come under control of the administrator unless specified by court order.

When the decedent's will specifically directs the sale of real estate, the personal representative (either executor or administrator with the will annexed) may sell and convey the property (64.2-521). A testator (will maker) may incorporate fiduciary powers into his will, including the power to sell, transfer, and convey real property and execute and deliver conveyances of real property "in such form and with warranties and covenants as the fiduciary deems expedient and proper" (64.2-105(B)(3)). However, a power of sale is not the same as a directive to sell. To sell real estate, the personal representative must obtain an order granting the power of sale, unless the will directs otherwise.

Pursuant to a directive of the decedent's will or an order of the Circuit Court, use a personal representative's deed to transfer title to a purchaser/grantee with limited warranty of title. A personal representative's deed in the Commonwealth of Virginia is functionally equivalent to a special warranty deed. In Virginia, special warranty deeds also contain covenants of right to convey, quiet enjoyment, further assurances, and that the grantor has done no act to encumber, though these covenants are not implied (55-71 through 55-74). The grantor of a special warranty deed does not covenant that he is seized of the property, and he makes no warranty against encumbrances.

A personal representative deed identifies the fiduciary/grantor by name and capacity. It recites the decedent's name and file number assigned to the estate, as well as the court overseeing probate. The grantee's name, address, and vesting information and the derivation of title must appear on the face of the document to establish clear and marketable title. State the consideration the grantee is paying for the transfer of title. As with all document pertaining to an interest in real property, personal representative's deeds require a legal description of the subject parcel.

The fiduciary/grantor should also reference his source of authority to sell the property. To properly transfer title to the grantee/purchaser, the personal representative signs the deed in the presence of an authorized officer (Clerk, Deputy Clerk, or Notary Public) before recording in the city or county Circuit Court Clerk's office where the parcel is situated. State and local recording fees apply, unless the document notes a valid exemption. Use the Circuit Court deed calculation tool on Virginia's Court System website to determine recording fees. Verify accepted payment methods with the appropriate office.

Deeds must meet standards of form and content for recorded documents. Most county requirements coincide with the Library of Virginia's Standards for Recorded Instruments. Check with the Circuit Court Clerk's office to verify local rules and cover sheet requirements (17.1-227.1).

Consult a lawyer with questions about personal representative's deeds, or for any other issues related to decedent's real property in Virginia.

(Virginia PRD Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the York County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your York County Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4420 Reviews )

Jimmy W.

November 1st, 2024

Very thorough with plenty of instructions. Nice to be able to fill in the forms on my computer at my own pace and edit if needed. Jim

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

RUTH A.

October 25th, 2024

I am so very thankful for the service that you provide for the public, thank you very much.

Reply from Staff

We deeply appreciate the trust you have placed in our services. Thank you for your valuable feedback and for choosing us.

Nancy R.

October 25th, 2024

Deeds.com is very precise, helpful and friendly. I found the form I needed without any effort and everything worked perfect and smooth. I recommend it 100%. rnThank you.

Reply from Staff

We are delighted to have been of service. Thank you for the positive review!

Rodrigo M.

September 10th, 2022

Excellent service

Reply from Staff

Thank you!

Bernice L.

August 18th, 2022

Finally able to print out the forms after a few tries. Honestly, I think it could have been designed a little better. I am almost 80; however, very computer savvy, but finally managed to get what I needed.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Christine S.

September 14th, 2021

One stop shopping for your Deed needs. Downloaded the forms and filled them out with ease following the step by step instructions. Saved me hundreds of dollars for not having to hire an attorney to do the exact same thing.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Billie M.

November 15th, 2023

My overall experience was positive. Little trouble uploading documents but resolved. I had two mineral deeds to file in Arkansas, two different counties, exactly the same form, only difference being property description; one was completed, one was canceled. I emailed to inquire why and the reply was in an automatic email indicating that email address was not monitored and if further action would be taken on Deeds.com part, I would be notified. Other than that, I would recommend their services to avoid using snail mail.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Charles F.

April 28th, 2020

Hi

Please do not take time to respond to my previous inquiry - - - I figured it out.

Deeds.com is a great tool for those of us who have occasional need for your type of services.
Thanks !

Chuck

Reply from Staff

Thank you!

Frank H.

April 26th, 2021

All the forms downloaded are very comprehensive of Quit Claim transfers.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Bryan C.

August 2nd, 2019

Fast and just as promised

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Kevin T.

January 22nd, 2021

amazing customer service. thank you deeds.com. I just wish I knew about this company earlier.
Kevin

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Elizabeth K.

April 19th, 2020

Really great experience. Thanks!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Camesha Y.

January 10th, 2019

Was working with a notary client that need to do a deed. We got on this site, ordered the blank forms, he filled them out and we printed them so he could sign. Really clean forms, easy to understand and complete in a hurry. I will be letting all my clients know about this site.

Reply from Staff

That's terrific Camesha, glad to hear. Have a great day!

ADEREMI O.

March 23rd, 2021

Your product is amazing !

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Richard T.

February 8th, 2020

Easy forms for DIYers

Reply from Staff

Thank you!