Newport News City Certificate of Trust Form (Virginia)
All Newport News City specific forms and documents listed below are included in your immediate download package:
Certificate of Trust Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Newport News City compliant document last validated/updated 11/18/2024
Certificate of Trust Guide
Line by line guide explaining every blank on the form.
Included Newport News City compliant document last validated/updated 8/20/2024
Completed Example of the Certificate of Trust Document
Example of a properly completed form for reference.
Included Newport News City compliant document last validated/updated 10/25/2024
The following Virginia and Newport News City supplemental forms are included as a courtesy with your order:
When using these Certificate of Trust forms, the subject real estate must be physically located in Newport News City. The executed documents should then be recorded in the following office:
Circuit Court Clerk: Land Records
2500 Washington Ave, Newport News, Virginia 23607
Hours: 8:00 to 4:00 Monday through Friday
Phone: (757) 926-8561
Local jurisdictions located in Newport News City include:
- Fort Eustis
- Newport News
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Newport News City forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Newport News City using our eRecording service.
Are these forms guaranteed to be recordable in Newport News City?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Newport News City including margin requirements, content requirements, font and font size requirements.
Can the Certificate of Trust forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Newport News City that you need to transfer you would only need to order our forms once for all of your properties in Newport News City.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Virginia or Newport News City. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Newport News City Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Signed by a currently acting trustee, a certification or certificate of trust under Va. Code Ann. 64.2-804 is a document summarizing a trust in lieu of the trust instrument, and contains certified statements affirmed by the trustee in the presence of a notary public. The document confirms the existence of the subject trust and the trustee's capacity and relevant powers, and is presented in support of a transaction involving trust property.
A certificate of trust is frequently recorded alongside a trustee's deed or acquisition of real property by the trust, though recording of the document is not required by Virginia Code. Instead of disclosing the settlor's estate plan by providing the entire trust instrument, the certificate allows a trustee to provide parties outside of the trust arrangement (anyone who is not a trust beneficiary) only the essential information necessary to conduct the business at hand. Recipients of a certificate "may assume without inquiry the existence of the facts contained" within it ( 64.2-804(F)).
Requirements of a certificate include statements that the trust exists and that it has not been revoked or modified in a way that would invalidate the contents of the certificate. The form presents basic information, such as the trust's name and date; the identities of the settlor and the current trustee; the trust's identification number; and the name by which property is titled to the trust. In addition, the document identifies anyone who can revoke the trust and, if there are co-trustees, the specifications for authenticating documents relating to the trust.
Further, the document enumerates the powers of the trustee pertaining to the transaction for which the certificate is presented. These may include powers under the Uniform Trust Code, codified at 64.2-7 of the Virginia Code. Recipients of a certificate can also request excerpts of the trust instrument and any amendments thereto that designate the trustee and establish these powers.
Consult a lawyer with questions about trusts and certifications of trust in Virginia.
(Virginia COT Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Newport News City recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Newport News City Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
4.8 out of 5 - ( 4434 Reviews )
James S.
November 21st, 2024
Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.
Thanks for the kind words James, glad we could help. Look forward to seeing you again.
Thomas G.
November 21st, 2024
Wasn’t what I expected
Sorry to hear that your expectations were missed. Your order has been canceled. We do hope that you find something more suitable to your expectations elsewhere. Do keep in mind that purchasing legal forms should not be an exploratory endeavor.
Jimmy P.
November 20th, 2024
They sent me everything I would need to do this. Easy purchase -Easy download. Great!! I'll be back here for all my document needs.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Coralis M.
September 2nd, 2021
Fast, efficient and professional service! Thanks
Thank you!
Muriel S.
October 5th, 2023
The three people we dealt with were courteous and helpful.
Thank you!
Richard H.
October 5th, 2022
Excellent service, very user friendly
Thank you!
Chuck M.
May 30th, 2019
Easy to use service. However, the product that I purchased did not meet my needs. No fault of the company.
Thank you for your feedback Chuck. We certainly don't want you to purchase something you can not use. We have canceled your order and payment. Have a wonderful day.
Deana A.
April 30th, 2020
Great forms and info, easy step-by-step guidance.
Thank you!
barbara s.
June 3rd, 2020
I was in a rush to record a quit claim deed, however due to covid 19 Miami dade county recorders office are not open to public. According to staff I would have to mail in the quit claim deed and wait approximately two weeks for the deed to get recorded. Thanks to Deeds.com I got my document recorded in less than one day. You guys are awesome, I will use this company anytime I need something like this again. Very reliable.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Barry C.
March 8th, 2019
prompt, complete and efficient process --- kudos to you
Thank you so much Barry. Have a great day!
William L.
May 10th, 2023
This is an initial review of Deeds.Com and the ordering process for their Quit Claim package for Virginia. The ordering process was very easy and the price seems reasonable for what you get. I have reviewed and downloaded all my forms, but have not used them yet. Thus far I am pleased with the product and the process. E-Recording service is also offered, but I have not used that yet either. At this writing, I can whole-heartedly recommend Deeds.Com.
Thank you for your feedback. We really appreciate it. Have a great day!
Patricia M.
August 19th, 2019
Very easy site to navigate and very helpful information
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Debra M.
November 8th, 2021
Easy Peasy. Great experience.
Thank you for your feedback. We really appreciate it. Have a great day!
JERRY M.
March 11th, 2020
Had to modify the document form fill field to accept the information required. Had limited number of characters.
Thank you for your feedback. We really appreciate it. Have a great day!
Jay T.
August 6th, 2020
I filled out the deed, had it notarized, and recorded. No problems. I put this off for so long. Once I had the form it was recorded in one day.
Thank you for your feedback. We really appreciate it. Have a great day!