Henrico County Certificate of Trust Form (Virginia)

All Henrico County specific forms and documents listed below are included in your immediate download package:

Certificate of Trust Form

Henrico County Certificate of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Henrico County compliant document last validated/updated 11/18/2024

Certificate of Trust Guide

Henrico County Certificate of Trust Guide

Line by line guide explaining every blank on the form.
Included Henrico County compliant document last validated/updated 8/20/2024

Completed Example of the Certificate of Trust Document

Henrico County Completed Example of the Certificate of Trust Document

Example of a properly completed form for reference.
Included Henrico County compliant document last validated/updated 10/25/2024

When using these Certificate of Trust forms, the subject real estate must be physically located in Henrico County. The executed documents should then be recorded in the following office:

Clerk of the Circuit Court

Courthouse - 4301 East Parham Rd, Rm 240 / PO Box 90775, Henrico, Virginia 23228 / 23273-0775

Hours: 8:00 to 4:30 M-F / Recording until 3:30

Phone: (804) 501-4202

Local jurisdictions located in Henrico County include:

  • Glen Allen
  • Henrico
  • Richmond
  • Sandston

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Henrico County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Henrico County using our eRecording service.
Are these forms guaranteed to be recordable in Henrico County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Henrico County including margin requirements, content requirements, font and font size requirements.

Can the Certificate of Trust forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Henrico County that you need to transfer you would only need to order our forms once for all of your properties in Henrico County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or Henrico County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Henrico County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Signed by a currently acting trustee, a certification or certificate of trust under Va. Code Ann. 64.2-804 is a document summarizing a trust in lieu of the trust instrument, and contains certified statements affirmed by the trustee in the presence of a notary public. The document confirms the existence of the subject trust and the trustee's capacity and relevant powers, and is presented in support of a transaction involving trust property.

A certificate of trust is frequently recorded alongside a trustee's deed or acquisition of real property by the trust, though recording of the document is not required by Virginia Code. Instead of disclosing the settlor's estate plan by providing the entire trust instrument, the certificate allows a trustee to provide parties outside of the trust arrangement (anyone who is not a trust beneficiary) only the essential information necessary to conduct the business at hand. Recipients of a certificate "may assume without inquiry the existence of the facts contained" within it ( 64.2-804(F)).

Requirements of a certificate include statements that the trust exists and that it has not been revoked or modified in a way that would invalidate the contents of the certificate. The form presents basic information, such as the trust's name and date; the identities of the settlor and the current trustee; the trust's identification number; and the name by which property is titled to the trust. In addition, the document identifies anyone who can revoke the trust and, if there are co-trustees, the specifications for authenticating documents relating to the trust.

Further, the document enumerates the powers of the trustee pertaining to the transaction for which the certificate is presented. These may include powers under the Uniform Trust Code, codified at 64.2-7 of the Virginia Code. Recipients of a certificate can also request excerpts of the trust instrument and any amendments thereto that designate the trustee and establish these powers.

Consult a lawyer with questions about trusts and certifications of trust in Virginia.

(Virginia COT Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Henrico County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Henrico County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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James S.

November 21st, 2024

Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.

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Thomas G.

November 21st, 2024

Wasn’t what I expected

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November 20th, 2024

They sent me everything I would need to do this. Easy purchase -Easy download. Great!! I'll be back here for all my document needs.

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Bernice L.

August 18th, 2022

Finally able to print out the forms after a few tries. Honestly, I think it could have been designed a little better. I am almost 80; however, very computer savvy, but finally managed to get what I needed.

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Dawn L.

May 26th, 2022

Not totally satisfied as unable to edit as needed on signature page of the deed. I want to be able to date the document and don't want the verbage "signed, sealed and delivered in the presence of" to appear and cannot remove it. The notary will make his or her own statement below as to the date executed.

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Linda T.

July 11th, 2020

The application was extremely easy to use with good instructions. Will definitely use a again.

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Ernest B.

June 6th, 2021

Forms were perfect, recorded quickly with no issue.

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Barbara E.

March 7th, 2023


The online forms were very helpful and self-explanatory. My husband and I used several as we completed our estate planning documents.
Thank you for these forms.

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Claudia H.

May 21st, 2022

***** Have not used this option before. Found it easy to use and understand. Cost was reasonable and options on recording helpful. Would use again in a heartbeat.

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June 23rd, 2023

Wow! Deeds.com provided proficient eRecording with great response time and great service... and it was super easy, super fast, and very reasonably priced. What more could you possibly want?! Highly recommended!

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December 11th, 2020

Very helpful and great price

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Sheryl C.

July 28th, 2021

Very Very helpful easy to navigate the guides and examples were great and informative. Great to have will be using for future transactions.

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June 4th, 2019

Great website and very easy to use

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Susan Z.

February 1st, 2019

Helpful website. Couldn't use the forms for my situation and area

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December 9th, 2020

So far Deeds.com has done everything they say they'll do and very promptly.

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