Hanover County Certificate of Trust Form (Virginia)

All Hanover County specific forms and documents listed below are included in your immediate download package:

Certificate of Trust Form

Hanover County Certificate of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Hanover County compliant document last validated/updated 11/18/2024

Certificate of Trust Guide

Hanover County Certificate of Trust Guide

Line by line guide explaining every blank on the form.
Included Hanover County compliant document last validated/updated 8/20/2024

Completed Example of the Certificate of Trust Document

Hanover County Completed Example of the Certificate of Trust Document

Example of a properly completed form for reference.
Included Hanover County compliant document last validated/updated 10/25/2024

When using these Certificate of Trust forms, the subject real estate must be physically located in Hanover County. The executed documents should then be recorded in the following office:

Hanover Clerk of Circuit Court

7507 Library Dr / PO Box 39, Hanover, Virginia 23069-0039

Hours: 8:00 to 4:30 M-F

Phone: (804) 365-6150 or 6151

Local jurisdictions located in Hanover County include:

  • Ashland
  • Beaverdam
  • Doswell
  • Hanover
  • Mechanicsville
  • Montpelier
  • Rockville
  • Studley

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Hanover County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Hanover County using our eRecording service.
Are these forms guaranteed to be recordable in Hanover County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Hanover County including margin requirements, content requirements, font and font size requirements.

Can the Certificate of Trust forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Hanover County that you need to transfer you would only need to order our forms once for all of your properties in Hanover County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or Hanover County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Hanover County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Signed by a currently acting trustee, a certification or certificate of trust under Va. Code Ann. 64.2-804 is a document summarizing a trust in lieu of the trust instrument, and contains certified statements affirmed by the trustee in the presence of a notary public. The document confirms the existence of the subject trust and the trustee's capacity and relevant powers, and is presented in support of a transaction involving trust property.

A certificate of trust is frequently recorded alongside a trustee's deed or acquisition of real property by the trust, though recording of the document is not required by Virginia Code. Instead of disclosing the settlor's estate plan by providing the entire trust instrument, the certificate allows a trustee to provide parties outside of the trust arrangement (anyone who is not a trust beneficiary) only the essential information necessary to conduct the business at hand. Recipients of a certificate "may assume without inquiry the existence of the facts contained" within it ( 64.2-804(F)).

Requirements of a certificate include statements that the trust exists and that it has not been revoked or modified in a way that would invalidate the contents of the certificate. The form presents basic information, such as the trust's name and date; the identities of the settlor and the current trustee; the trust's identification number; and the name by which property is titled to the trust. In addition, the document identifies anyone who can revoke the trust and, if there are co-trustees, the specifications for authenticating documents relating to the trust.

Further, the document enumerates the powers of the trustee pertaining to the transaction for which the certificate is presented. These may include powers under the Uniform Trust Code, codified at 64.2-7 of the Virginia Code. Recipients of a certificate can also request excerpts of the trust instrument and any amendments thereto that designate the trustee and establish these powers.

Consult a lawyer with questions about trusts and certifications of trust in Virginia.

(Virginia COT Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Hanover County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Hanover County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4434 Reviews )

James S.

November 21st, 2024

Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.

Reply from Staff

Thanks for the kind words James, glad we could help. Look forward to seeing you again.

Thomas G.

November 21st, 2024

Wasn’t what I expected

Reply from Staff

Sorry to hear that your expectations were missed. Your order has been canceled. We do hope that you find something more suitable to your expectations elsewhere. Do keep in mind that purchasing legal forms should not be an exploratory endeavor.

Jimmy P.

November 20th, 2024

They sent me everything I would need to do this. Easy purchase -Easy download. Great!! I'll be back here for all my document needs.

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Jeffry C.

October 19th, 2020

Deeds.com has been a lifesaver for my house buying business. Excellent support!

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Sallie S.

January 24th, 2019

Great speedy service with access to areas beyond my reach.

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Evelyn A.

October 30th, 2021

Was easy to use. Just didnt find what i needed

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Melinda P.

January 4th, 2020

I received my documents immediately! Thats was a huge relief!

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Allan S.

September 19th, 2024

Using this sofftware was a piece of cake!rnDonload was fast and simple. Using the guide supplied I did the Beneficiary Deed in no time.rnWould certainly use this service again without hesitation.rn

Reply from Staff

Your feedback is greatly appreciated. Thank you for taking the time to share your experience!

Mark C.

November 29th, 2023

WOW! I am so pleased the County Registrar’s office recommended Deeds.com. From start to a very quick finish Deeds.com worked to ensure my documents were correct and they immediately filed them. The Warranty Deed was accepted by the County and registered within a hour. Deeds.com’s communication was superb. I will use this handy resource every time I am in need.

Reply from Staff

Your feedback is greatly appreciated. Thank you for taking the time to share your experience!

Greg S.

August 19th, 2022

The Beneficiary Deed is easy to fill out, expecially with the examples/explanations provided. The only recommendation I would make is to state that the Parcel ID and the Assessor's ID are one in the same. I looked everywhere for something that mentions "Assessor's ID" in my paperwork to no avail. Upon calling the Maricopa Assessor's number in Maricopa I was told that they are the same.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Nancy J.

September 9th, 2020

It is helpful that an example of filled out form is included.

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MIMI T.

August 18th, 2020

Absolutely the best ever!!!

Reply from Staff

Thank you!

Edward Z.

March 11th, 2021

Very easy to do. Will use them in the future.

Reply from Staff

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Dean L.

October 29th, 2019

The template isn't that easy to work with, with you have to type out large amounts of text. Also copy and paste doesn't seem to work. Furthermore, the code listed on the guide is out of date. However, the DQC is decent in that it has all the required fields you need.

Reply from Staff

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Jeanette S.

January 2nd, 2020

Easy to use and instructions were very clear. If possible, it would be nice to be able to download the entire package at one time - it was a little cumbersome to download each item separately. (Of course, I didn't know which of the items I needed, so downloaded them all)

Reply from Staff

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