Providence County Administrator Deed Form (Rhode Island)
All Providence County specific forms and documents listed below are included in your immediate download package:
Administrator Deed Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Providence County compliant document last validated/updated 11/7/2024
Administrator Deed Guide
Line by line guide explaining every blank on the form.
Included Providence County compliant document last validated/updated 4/24/2024
Completed Example of the Administrator Deed Document
Example of a properly completed form for reference.
Included Providence County compliant document last validated/updated 9/4/2024
The following Rhode Island and Providence County supplemental forms are included as a courtesy with your order:
When using these Administrator Deed forms, the subject real estate must be physically located in Providence County. The executed documents should then be recorded in one of the following offices:
Burrillville Town Clerk
105 Harrisville Main St., Harrisville, Rhode Island 02830
Hours: 8:30 to 4:30 M-W; 8:30 to 7:00 Thu; 8:30 to 12:30 Fri
Phone: (401) 568-4300 Ext 124
Central Falls City Clerk
580 Broad St, Central Falls, Rhode Island 02863
Hours: 8:30 to 4:30 M-Th; 8:30 to 1:30 Fri; 3rd Thu 8:30 to 7:00
Phone: (401) 727-7400
Cranston City Clerk
869 Park Ave, Cranston, Rhode Island 02910
Hours: 8:30 to 4:30 M-F
Phone: (401) 461-1000 Ext 3130
Cumberland Town Clerk
45 Broad St, Cumberland , Rhode Island 02864
Hours: 8:30 to 4:30 Mon - Fri
Phone: (401) 728-2400 Ext 163, 135, 133
East Providence City Clerk
City Hall, Rm 105 - 145 Taunton Ave, East Providence, Rhode Island 02914
Hours: 8:00 to 4:00 M-F
Phone: (401) 435-7594
Foster Town Clerk
181 Howard Hill Rd, Foster, Rhode Island 02825
Hours: Monday - Thursday 8:30 am - 5:30 pm Closed Fridays
Phone: (401) 392-9201
Glocester Town Clerk
1145 Putnam Pike / PO Box B, Chepachet, Rhode Island 02814-0702
Hours: 8:00am to 4:30pm M-F
Phone: (401) 568-6206 Ext 0
Johnston Town Clerk
1385 Hartford Ave, Johnston, Rhode Island 02919
Hours: 8:30 to 4:30 M-F
Phone: (401) 351-6618
Lincoln Town Clerk
100 Old River Rd, Lincoln, Rhode Island 02865
Hours: 8:30 to 4:30 M-F
Phone: (401) 333-1100 Ext 8005
North Providence Town Clerk
2000 Smith St, North Providence, Rhode Island 02911
Hours: Mon-Fri 8:30 to 4:30 /Recording until 4:00. Summer: 8:30 to 4:00 /Recording until 3:30
Phone: (401) 232-0900, Ext. 207
North Smithfield Town Clerk
575 Smithfield Road, Slatersville, Rhode Island 02896
Hours: 8:30 to 4:00 M-F
Phone: 401-767-2200 Ext 324
Pawtucket City Clerk
City Hall, 3rd Floor - 137 Roosevelt Ave, Pawtucket, Rhode Island 02860
Hours: 8:30 to 4:30 M-F / Recording until 3:30
Phone: (401) 728-0500 Ext 261
Providence City Clerk
City Hall, Rm 508 - 25 Dorrance St, Providence, Rhode Island 02903
Hours: 8:30 to 3:30 M-F
Phone: (401) 421-7740 Ext 547
Scituate Town Clerk
195 Danielson Pike / PO Box 328, North Scituate, Rhode Island 02857
Hours: 8:30 to 4:00 M-F / Recording 8:45 to 3:45
Phone: (401) 647-2822
Smithfield Town Clerk
Town Hall, 1st Floor - 64 Farnum Pike, Smithfield, Rhode Island 02917
Hours: 8:30 to 4:30 M-F / Recording until 3:45
Phone: (401) 233-1000
Woonsocket City Clerk
169 Main St, Woonsocket, Rhode Island 02895
Hours: 8:30 to 4:00 M-F
Phone: (401) 767-9249
Local jurisdictions located in Providence County include:
- Albion
- Central Falls
- Chepachet
- Clayville
- Cranston
- Cumberland
- East Providence
- Fiskeville
- Forestdale
- Foster
- Glendale
- Greenville
- Harmony
- Harrisville
- Hope
- Johnston
- Lincoln
- Manville
- Mapleville
- North Providence
- North Scituate
- North Smithfield
- Oakland
- Pascoag
- Pawtucket
- Providence
- Riverside
- Rumford
- Slatersville
- Smithfield
- Woonsocket
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Providence County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Providence County using our eRecording service.
Are these forms guaranteed to be recordable in Providence County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Providence County including margin requirements, content requirements, font and font size requirements.
Can the Administrator Deed forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Providence County that you need to transfer you would only need to order our forms once for all of your properties in Providence County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Rhode Island or Providence County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Providence County Administrator Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
An administrator's deed is a statutory form under RIGL 34-11-12 for sales of real property from a probated estate. An administrator is a court-appointed fiduciary entrusted to administer a decedent's estate. He or she is the personal representative selected by the probate court when the decedent dies without a will, or the executor named in the will is unwilling or unable to serve.
Use an administrator's deed to transfer title to a purchaser with implied fiduciary covenants. Administrator's deeds contain covenants that the grantor is the duly qualified and acting administrator of the estate, that he or she has good right and lawful authority to convey the decedent's interest in the subject property, and that he or she, in his or her capacity, has given bond as required by law and has complied in all respects with the court's decree.
In Rhode Island, the probate court must authorize sales of realty from the estate (RIGL 33-19-3). Prior to the sale, the administrator files a petition for the sale of real estate with the court, which must include the reason for the sale. Valid reasons for petitioning for the sale of real property under RIGL 33-12-6 include enabling the payment of debts or facilitating efficient administration of the estate. This authority excludes sales of real property that is specifically devised by the decedent's will, unless the devisee(s) give consent to the sale (RIGL 33-12-6).
In addition to meeting the standard requirements for form and content of deeds in Rhode Island, the administrator's deed should reflect the true consideration paid by the grantee for the grantor's interest in the realty. Rhode Island levies a real estate conveyance tax based on purchase price, to be paid by the grantor, due upon recording (RIGL 44-25-1). Submit a conveyance tax return (CVYT-1) to the Rhode Island Division of Taxation.
Nonresident sellers of realty in Rhode Island must furnish a residency affidavit to the buyer at closing. The grantee deducts and withholds a percentage of the consideration paid to nonresident sellers (for more information on withholding of Rhode Island tax, see RIGL 44-30-71.3). Grantees may rely on the grantor's residency only if the grantor provides a residency affidavit [1]. If the transfer is exempt from the affidavit requirement, the deed should include a statement to the effect that the grantor is a resident, and that no withholding under RIGL 44-30-71.3 is required.
The administrator must sign the deed in the presence of a notary public for a valid transfer. Recording in Rhode Island is done at the municipal level in the town or city where the property is situated. Submit the completed, signed, and notarized deed, along with any supplemental documents, to the land evidence division of the town clerk in the municipality where the subject parcel is located.
The information provided here is not a substitute for legal advice. Consult an attorney licensed in the State of Rhode Island with questions regarding administrator's deeds, or for any other issues related to settling an estate, as each situation is unique.
(Rhode Island AD Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Providence County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Providence County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
4.8 out of 5 - ( 4435 Reviews )
Zennell W.
November 24th, 2024
Quick fast and easy transaction.
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James S.
November 21st, 2024
Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.
Thanks for the kind words James, glad we could help. Look forward to seeing you again.
Thomas G.
November 21st, 2024
Wasn’t what I expected
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Jeanne V.
December 20th, 2021
The service your provide is awesome. I rarely need to file a deed through e-recording, but when an emergency arose and I needed to get the deed recorded fast, your program came through. Well worth the $19.00 cost! It was very convienent and easy to use. I will definitely use this service again!!
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Jane D.
February 5th, 2021
Very easy to navigate and we get exactly what we need, when we need it! Also, they keep Tra k of previous purchases, so you don't have to repurchase! It's great!
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Earnestine C.
September 4th, 2019
Informative and instruction clear and concise, which made it easy for a person without real estate knowledge to acquire needed information. Thank you.
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Cherie J K.
June 7th, 2019
needed to prepare a corrective deed and found this great website to print the corrective deed and instructions and example of corrective deed
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Susan T.
January 21st, 2019
This was perfect for my county I will be recommending your forms to all my clients thank you.
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William S.
June 4th, 2021
Contents were well done. Could not remove and replace the "Deeds/" footer, rendering the form unusable for filing with a court and county deed records. This should be corrected.
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Cynthia E.
October 12th, 2024
Disappointed that you were not able to provide me with the information requested. They did issue a refund but I don’t think it’s come through yet.
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Dennis M.
November 26th, 2020
Very quick and easy to use. Deeds.com saved me a lot of money!
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Linda P.
January 27th, 2022
Once I found this site the rest was easy. I read through the guide but the example really helped the most. Very easy!!!
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Donna M.
November 22nd, 2021
Appreciated the ability to not only download the form but the instruction's AND a sample.
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AMY J.
February 16th, 2022
Very easy user friendly thank you for that
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GARY S.
March 16th, 2021
The forms were just what i needed and for the county i needed thankyou so much
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