Cuyahoga County Fiduciary Deed Form (Ohio)

All Cuyahoga County specific forms and documents listed below are included in your immediate download package:

Fiduciary Deed Form

Cuyahoga County Fiduciary Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Cuyahoga County compliant document last validated/updated 9/5/2024

Fiduciary Deed Guide

Cuyahoga County Fiduciary Deed Guide

Line by line guide explaining every blank on the form.
Included Cuyahoga County compliant document last validated/updated 10/17/2024

Completed Example of the Fiduciary Deed Document

Cuyahoga County Completed Example of the Fiduciary Deed Document

Example of a properly completed form for reference.
Included Cuyahoga County compliant document last validated/updated 6/19/2024

When using these Fiduciary Deed forms, the subject real estate must be physically located in Cuyahoga County. The executed documents should then be recorded in the following office:

Cuyahoga County Fiscal Office: Transfer and Recording Department

2079 E 9th St, #4-100, Cleveland, Ohio 44115

Hours: 8:30 to 4:30 M-F

Phone: 216-443-7020

Local jurisdictions located in Cuyahoga County include:

  • Bay Village
  • Beachwood
  • Bedford
  • Berea
  • Brecksville
  • Broadview Heights
  • Brook Park
  • Chagrin Falls
  • Cleveland
  • Euclid
  • Gates Mills
  • Independence
  • Lakewood
  • Maple Heights
  • North Olmsted
  • North Royalton
  • Olmsted Falls
  • Rocky River
  • Solon
  • Strongsville
  • Westlake

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Cuyahoga County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Cuyahoga County using our eRecording service.
Are these forms guaranteed to be recordable in Cuyahoga County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Cuyahoga County including margin requirements, content requirements, font and font size requirements.

Can the Fiduciary Deed forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Cuyahoga County that you need to transfer you would only need to order our forms once for all of your properties in Cuyahoga County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Ohio or Cuyahoga County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Cuyahoga County Fiduciary Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Ohio Fiduciary Deed for Executors and Administrators

Probate is the legal process of settling and distributing a decedent's estate according to the terms of a probated will or laws of intestate succession. In the context of estate administration, a fiduciary is either an executor (when named in a will) or an administrator (when the decedent dies without a will or does not name an executor) assigned by the court of common pleas to administer the decedent's estate.

If the estate's assets are insufficient to pay debts, the fiduciary may need to sell the decedent's property. Fiduciaries must obtain the court's permission to sell assets from the estate, unless authorized or directed by the decedent's will.

In Ohio, executors and administrators use fiduciary deeds to convey real property from an estate to a purchaser pursuant to a court order. A fiduciary deed is a statutory form (R.C. 5302.09) containing fiduciary covenants that the grantor is the duly appointed, qualified, and acting fiduciary, and that he or she is authorized to make the sale and conveyance of the within described real property. Additionally, the grantor covenants with the grantee that in the proceedings of the sale, he or she has complied with statutory requirements (5302.10).

A fiduciary deed names the executing fiduciary's as grantor, and identifies the county and case number in which the decedent's estate is opened in probate. The deed states the amount of consideration the grantee is paying for the transfer of title, and titles the property in the name and manner of vesting of the grantee.

Deeds in Ohio require a recital of the grantor's source of title, including the prior instrument volume and page numbers. A full legal description of the subject parcel is required. Any restrictions on the property should also be noted. The executing fiduciary must sign the deed in the presence of a notary public before recording in the county where the subject property is located.

The information provided here is not a substitute for legal advice. Consult an attorney licensed in the State of Ohio with questions regarding fiduciary deeds, as each situation is unique.

(Ohio Fiduciary Deed Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Cuyahoga County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Cuyahoga County Fiduciary Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4434 Reviews )

James S.

November 21st, 2024

Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.

Reply from Staff

Thanks for the kind words James, glad we could help. Look forward to seeing you again.

Thomas G.

November 21st, 2024

Wasn’t what I expected

Reply from Staff

Sorry to hear that your expectations were missed. Your order has been canceled. We do hope that you find something more suitable to your expectations elsewhere. Do keep in mind that purchasing legal forms should not be an exploratory endeavor.

Jimmy P.

November 20th, 2024

They sent me everything I would need to do this. Easy purchase -Easy download. Great!! I'll be back here for all my document needs.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Roxanne B.

December 16th, 2020

This is an excellent service during a pandemic! Recording documents can be challenging with changing hours and rules. Yesterday I was able to file an important document from the comfort of my home.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

James M.

June 3rd, 2021

Very good experience.

Reply from Staff

Thank you!

Glenella J.

February 21st, 2019

I wish you had the older deeds online to look at. Other than that, I was very satisfied with my experience.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

ANA I p.

December 14th, 2020

Wow this was nice that I could used the service . Love it

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Bruce B.

April 30th, 2020

Worked great and was easy to use

Reply from Staff

Thanks Bruce, glad we could help.

Joy V.

December 24th, 2018

Very helpful and efficient!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Maria G.

April 4th, 2019

Very easy and fast. Couldnt ask for anything better.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Patricia C.

March 31st, 2019

Only source I could find. Wasn't sure if I needed same certificate from each state and site had me checkout separately for each. Good way to keep you customer paying up.
Just hope what I received is acceptable.

Reply from Staff

Thank you!

John E.

November 14th, 2020

This process exceeded my expectations. A great customer experience!

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

MARY LACEY M.

June 25th, 2020

Excellent service! From setting up an account to successfully recording, the instructions were clear and easy to follow. I am very pleased to have this service available, and favorably impressed by our current Maricopa County Recorder for pursuing its availability. Thank you.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Jacque G.

December 18th, 2019

Very helpful and easy to access.

Reply from Staff

Thank you!

chris a.

February 17th, 2021

It was easy to complete the deed but on the third page I only need one signature in stead of 3 I need to delete 2 or put n//a in those blocks I will continue to use your services and have recommended it to others

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!