Sandoval County Notice of Administration Form (New Mexico)

All Sandoval County specific forms and documents listed below are included in your immediate download package:

Notice of Administration Form

Sandoval County Notice of Administration Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Sandoval County compliant document last validated/updated 8/28/2024

Notice of Administration Guide

Sandoval County Notice of Administration Guide

Line by line guide explaining every blank on the form.
Included Sandoval County compliant document last validated/updated 10/2/2024

Completed Example of the Notice of Administration Document

Sandoval County Completed Example of the Notice of Administration Document

Example of a properly completed form for reference.
Included Sandoval County compliant document last validated/updated 10/30/2024

When using these Notice of Administration forms, the subject real estate must be physically located in Sandoval County. The executed documents should then be recorded in the following office:

Sandoval County Clerk

1500 Idalia Rd, Bldg D / PO Box 40, Bernalillo, New Mexico 87004

Hours: 8:00am-4:30pm M-F

Phone: (505) 867-7572

Local jurisdictions located in Sandoval County include:

  • Algodones
  • Bernalillo
  • Cochiti Lake
  • Cochiti Pueblo
  • Corrales
  • Counselor
  • Cuba
  • Jemez Pueblo
  • Jemez Springs
  • La Jara
  • Pena Blanca
  • Placitas
  • Ponderosa
  • Regina
  • Rio Rancho
  • San Ysidro
  • Santo Domingo Pueblo

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Sandoval County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Sandoval County using our eRecording service.
Are these forms guaranteed to be recordable in Sandoval County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Sandoval County including margin requirements, content requirements, font and font size requirements.

Can the Notice of Administration forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Sandoval County that you need to transfer you would only need to order our forms once for all of your properties in Sandoval County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by New Mexico or Sandoval County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Sandoval County Notice of Administration forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Probate, or the court supervised process of settling and distributing a decedent's estate, is commenced in the county where the decedent maintained a primary residence at the time of his or her death. What happens, though, when a decedent owned real property in New Mexico outside their county of residence?

For those situations, the estate's personal representative, (the fiduciary appointed by the court to administer the estate), is required to execute and file a statutory Notice of Administration under NMSA 1978, 45-1-404 in the county clerk's office where the property is situated.

The notice states the name of the decedent, the title and docket number of the administration proceedings, a description of the type of administration, the court where the administration is commenced, the personal representative's name, title, and address, and a complete legal description of the real property.

The personal representative signs the notice in the presence of a notary public before submitting it for recording. Once recorded in the conveyancing records where the property is located, no other documentation is required concerning the estate's administration in that county (45-1-404(B)).

Along with meeting the statutory content requirements, the document should meet all state and county formatting standards for documents relating to real property. A copy of the notice may be filed in the probate records of the county where probate is opened, though this is not necessary.

Consult an attorney with questions related to probate proceedings and Notices of Administration in New Mexico.

(New Mexico NOA Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Sandoval County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Sandoval County Notice of Administration form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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Jimmy W.

November 1st, 2024

Very thorough with plenty of instructions. Nice to be able to fill in the forms on my computer at my own pace and edit if needed. Jim

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October 25th, 2024

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October 25th, 2024

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Robert S.

January 10th, 2019

Documents available immediately as advertised. Was easy to understand the guide and complete the deed form for notarization and filing for recording.

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July 29th, 2020

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January 10th, 2023

For better grammatical structure you should add the word "BE" after the first three words....
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August 18th, 2022

Great, but I'd like to see the actual filings/documents in my account, PDF, not only the blank forms. Thank you.

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michele d.

July 31st, 2022

It was easy to download, received it quickly, the sample really helped. I would like if some of the text was editable. for instance - the addresses were defaulted with the state of filing while we lived in another one.

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May 6th, 2019

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Timothy L.

September 20th, 2020

It was very simple and easy to fill out the information need to do the warranty deed.

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tim g.

May 3rd, 2019

that is what I was looking for thanks

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September 1st, 2019

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August 26th, 2020

It all looked pretty easy to navigate. Forms are just now downloaded so I'll see how opening, filling-out goes. I'm encouraged. Thanks

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Fred D.

August 31st, 2022

At first glance, explanations and guidance to fill out the grant deed seems quite direct and no too difficult. I did not see any reference to a mortgagee which I believe needs to be incorporated in a boundary line adjustment (BLA), though not sure
I'll do the actual filling out the form in the next couple of weeks and will be in a better position for a more complete review.

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July 22nd, 2020

Easy to use this app and I was able to print my forms immediately! Great service and I would use it again.

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