Chaves County Notice of Administration Form (New Mexico)

All Chaves County specific forms and documents listed below are included in your immediate download package:

Notice of Administration Form

Chaves County Notice of Administration Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Chaves County compliant document last validated/updated 8/28/2024

Notice of Administration Guide

Chaves County Notice of Administration Guide

Line by line guide explaining every blank on the form.
Included Chaves County compliant document last validated/updated 10/2/2024

Completed Example of the Notice of Administration Document

Chaves County Completed Example of the Notice of Administration Document

Example of a properly completed form for reference.
Included Chaves County compliant document last validated/updated 10/30/2024

When using these Notice of Administration forms, the subject real estate must be physically located in Chaves County. The executed documents should then be recorded in the following office:

Chaves County Clerk

1 St Mary's Place, Suite 110, Roswell, New Mexico 88203

Hours: 8:00am-5:00pm M-F

Phone: (575) 624-6614

Local jurisdictions located in Chaves County include:

  • Dexter
  • Hagerman
  • Lake Arthur
  • Roswell

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Chaves County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Chaves County using our eRecording service.
Are these forms guaranteed to be recordable in Chaves County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Chaves County including margin requirements, content requirements, font and font size requirements.

Can the Notice of Administration forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Chaves County that you need to transfer you would only need to order our forms once for all of your properties in Chaves County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by New Mexico or Chaves County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Chaves County Notice of Administration forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Probate, or the court supervised process of settling and distributing a decedent's estate, is commenced in the county where the decedent maintained a primary residence at the time of his or her death. What happens, though, when a decedent owned real property in New Mexico outside their county of residence?

For those situations, the estate's personal representative, (the fiduciary appointed by the court to administer the estate), is required to execute and file a statutory Notice of Administration under NMSA 1978, 45-1-404 in the county clerk's office where the property is situated.

The notice states the name of the decedent, the title and docket number of the administration proceedings, a description of the type of administration, the court where the administration is commenced, the personal representative's name, title, and address, and a complete legal description of the real property.

The personal representative signs the notice in the presence of a notary public before submitting it for recording. Once recorded in the conveyancing records where the property is located, no other documentation is required concerning the estate's administration in that county (45-1-404(B)).

Along with meeting the statutory content requirements, the document should meet all state and county formatting standards for documents relating to real property. A copy of the notice may be filed in the probate records of the county where probate is opened, though this is not necessary.

Consult an attorney with questions related to probate proceedings and Notices of Administration in New Mexico.

(New Mexico NOA Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Chaves County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Chaves County Notice of Administration form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4420 Reviews )

Jimmy W.

November 1st, 2024

Very thorough with plenty of instructions. Nice to be able to fill in the forms on my computer at my own pace and edit if needed. Jim

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

RUTH A.

October 25th, 2024

I am so very thankful for the service that you provide for the public, thank you very much.

Reply from Staff

We deeply appreciate the trust you have placed in our services. Thank you for your valuable feedback and for choosing us.

Nancy R.

October 25th, 2024

Deeds.com is very precise, helpful and friendly. I found the form I needed without any effort and everything worked perfect and smooth. I recommend it 100%. rnThank you.

Reply from Staff

We are delighted to have been of service. Thank you for the positive review!

Ondina S.

December 28th, 2021

Am very happy with the wealth of forms that were available with my purchase! This site is an awesome resource which I plan to use in the future.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Martin P.

April 6th, 2019

The DEEDs website is very easy to navigate and find the required documents. I have not yet had an opportunity to review the documents I purchased and downloaded. That is the reason I have assigned a rating of four stars. I fully hope that can raise my rating to five stars after I've used those documents.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Maday G.

July 31st, 2020

The service was easy and fast. Definitely much better than the regular process directly at the County's office.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Cynthia H.

February 20th, 2023

The entire process was simple and easy, from purchasing, downloading and saving the documents.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Xochitl B.

November 30th, 2021

Excellent website, thanks so much.

Reply from Staff

Thank you!

EMMA J.

January 28th, 2022

I am still learning how this work. Right now this is the form I need. I thank you. I will give survey again once I have completed this form.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Ajinder M.

June 18th, 2020

wonderful.
saved my time and energy.
Absolutely love this service.
All the best
AJ

Reply from Staff

Thank you!

Allan y.

July 13th, 2019

I liked the guide and example to follow to fill out the form. Very helpful!!

Reply from Staff

Thank you!

Laurie B.

June 23rd, 2021

You have made this process so simple - I can see it would have been complicated and frustrating without Deeds.com. Thank you!

Reply from Staff

Thank you!

Sofia H.

October 9th, 2020

Where has this site been my entire career? Very helpful. This site made what would normally take three days with a runner, a snap. Five Stars.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Dianne J.

January 23rd, 2021

Thought we would just do a quit claim to remove a name on a deed but after read your instruction and all that is needed we decided to meet with a lawyer. Appreciate all the info that you supplied.

Reply from Staff

Glad to hear that Dianne. We always recommend seeking the advice of a professional if you are not completely sure of what you are doing. Have a great day!

diana l.

July 19th, 2024

Easy to use & got my one question answered in less than 5 minutes! Excellence.

Reply from Staff

Your satisfaction with our services is of utmost importance to us. Thank you for letting us know how we did!