Waldo County Certificate of Trust Form (Maine)
All Waldo County specific forms and documents listed below are included in your immediate download package:
Certificate of Trust Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Waldo County compliant document last validated/updated 6/6/2024
Certificate of Trust Guide
Line by line guide explaining every blank on the form.
Included Waldo County compliant document last validated/updated 9/13/2024
Completed Example of the Certificate of Trust Document
Example of a properly completed form for reference.
Included Waldo County compliant document last validated/updated 11/1/2024
The following Maine and Waldo County supplemental forms are included as a courtesy with your order:
When using these Certificate of Trust forms, the subject real estate must be physically located in Waldo County. The executed documents should then be recorded in the following office:
Registry of Deeds
137 Church St / PO Box D, Belfast, Maine 04915
Hours: 8:00 to 4:00 Monday through Friday
Phone: (207) 338-1710
Local jurisdictions located in Waldo County include:
- Belfast
- Brooks
- Burnham
- Frankfort
- Freedom
- Islesboro
- Liberty
- Lincolnville
- Lincolnville Center
- Monroe
- Morrill
- Palermo
- Sandy Point
- Searsmont
- Searsport
- Stockton Springs
- Thorndike
- Troy
- Unity
- Winterport
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Waldo County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Waldo County using our eRecording service.
Are these forms guaranteed to be recordable in Waldo County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Waldo County including margin requirements, content requirements, font and font size requirements.
Can the Certificate of Trust forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Waldo County that you need to transfer you would only need to order our forms once for all of your properties in Waldo County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Maine or Waldo County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Waldo County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
The Maine certification of trust falls under the Maine Uniform Trust Code and is codified at 18-B M.R.S. 1013.
Under the statute, "Instead of furnishing a copy of the trust instrument to a person other than a beneficiary, the trustee may furnish to the person a certification of trust" (18-B M.R.S. 1013(1)). A trustee doing business on behalf of a trust generally provides a certificate as proof of his/her/their authority to act.
As an abstract of the trust instrument, the certificate contains only essential information relevant to the transaction at hand, allowing the trust instrument to remain private. For trustees not wishing to disclose the identity of persons having a beneficial interest in the trust, the certificate is a useful alternative to providing the trust instrument.
The certificate requires specific information about the trust, including the name and date of the trust instrument, the trust's taxpayer identification number, and whether the trust is revocable or irrevocable. It includes the trust's settlor, who is "a person, including a testator, who creates or contributes property to a trust" in addition to each acting trustee's name and address (18-B M.R.S. 103(14)).
A lawful certificate also requires a description of the trustee's powers as they relate to the transaction at hand. Since certificates are usually presented in real estate transactions involving trust property, they also require a legal description of the real property in the trust. The certificate includes the name by which the trust will hold property.
If there is more than one trustee, the certificate presents the names of each trustee who is authorized to authenticate documents, and whether all or fewer than all are required to exercise trustee powers.
Finally, the certificate requires a statement "that the trust has not been revoked, modified or amended in any manner that would cause the representations contained in the certification of trust to be incorrect" (18-B M.R.S. 1013(3)). Representations are deemed correct, and a recipient of a certification of trust is not liable for acting on the information contained within (18-B M.R.S. 1013(6)).
Recipients may ask the trustee for excerpts from the trust instrument that designate the trustee and authorize the trustee to act in the transaction at hand, but requesting the entire trust document opens them to liabilities as set out in 18-B M.R.S. 1013(8).
Certificates can be signed by any trustee (18-B M.R.S. 1013(2)). If recording, submit the certificate in the county in which the real property subject to the transaction is situated.
Trust law can be complicated, so contact an attorney with questions about using a certificate of trust or other related issues.
(Maine COT Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Waldo County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Waldo County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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November 1st, 2024
Very thorough with plenty of instructions. Nice to be able to fill in the forms on my computer at my own pace and edit if needed. Jim
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October 25th, 2024
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October 25th, 2024
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Kitty H.
February 19th, 2019
I have had it reviewed by a mortgage broker and a title manager and both said it was done correctly! Your product and the instructions are what made this possible. It took me several hours as I continued to review your information. I just finished printing and ready to file. Yeah! Thanks! Highly recommend the product!
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Mark E.
April 25th, 2024
This was easy to use and only contained one glaring error-where to send the completed form to finish the process. I’ve completed the form, does this mean I get the amended deed sent to me? I think not.
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Jacqueline G.
July 29th, 2021
I'm 84 and not all that smart when it comes to what a Lawyer usually helps you with, but I took a chance to see if I could do this. Walla, I was able to do it. I was helping my son who had a stroke a few years ago and the transaction went well. Thank you.
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Herbert R.
November 12th, 2022
Your website was very helpful. Hopefully, I will have it completed correctly prior to use.
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Diana M.
October 18th, 2020
Awesome service. Quick and easy. Complete directions on how to complete the forms with examples for further assistance.
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Gerald G.
September 16th, 2020
I am researching forms required to change deed from joint owners to individual. Subsequently, forms required when/after a trust is established for real property.
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Karen H.
April 6th, 2024
Saves a trip to the Recorders Office!
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Donna R.
November 22nd, 2021
Hi! Is there a setting that I can click on that will make sure I'm notified via email when an update is made to my requests? Thank you!
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Judith F.
October 15th, 2021
Easy to understand and use!
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STACIA V.
July 19th, 2019
I filled out the forms that were somewhat easy. I was surprised that it was recorded by the county recording office. I just hope that it really worked. I think it did. I will find out later this year.
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Patrick U.
November 9th, 2023
Great product. They processed and transmitted the deed promptly. A small question I had was answered quickly and professionally. I would use again if the need arises and will recommend to friends.
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Tod F.
August 9th, 2019
In 15 minutes I had my out of state documents. I am very pleased with the ease of acquiring them. I will definitely be using Deeds.com again if the need arises.
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