Waldo County Certificate of Trust Form (Maine)
All Waldo County specific forms and documents listed below are included in your immediate download package:
Certificate of Trust Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Waldo County compliant document last validated/updated 6/6/2024
Certificate of Trust Guide
Line by line guide explaining every blank on the form.
Included Waldo County compliant document last validated/updated 11/18/2024
Completed Example of the Certificate of Trust Document
Example of a properly completed form for reference.
Included Waldo County compliant document last validated/updated 11/1/2024
The following Maine and Waldo County supplemental forms are included as a courtesy with your order:
When using these Certificate of Trust forms, the subject real estate must be physically located in Waldo County. The executed documents should then be recorded in the following office:
Registry of Deeds
137 Church St / PO Box D, Belfast, Maine 04915
Hours: 8:00 to 4:00 Monday through Friday
Phone: (207) 338-1710
Local jurisdictions located in Waldo County include:
- Belfast
- Brooks
- Burnham
- Frankfort
- Freedom
- Islesboro
- Liberty
- Lincolnville
- Lincolnville Center
- Monroe
- Morrill
- Palermo
- Sandy Point
- Searsmont
- Searsport
- Stockton Springs
- Thorndike
- Troy
- Unity
- Winterport
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Waldo County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Waldo County using our eRecording service.
Are these forms guaranteed to be recordable in Waldo County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Waldo County including margin requirements, content requirements, font and font size requirements.
Can the Certificate of Trust forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Waldo County that you need to transfer you would only need to order our forms once for all of your properties in Waldo County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Maine or Waldo County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Waldo County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
The Maine certification of trust falls under the Maine Uniform Trust Code and is codified at 18-B M.R.S. 1013.
Under the statute, "Instead of furnishing a copy of the trust instrument to a person other than a beneficiary, the trustee may furnish to the person a certification of trust" (18-B M.R.S. 1013(1)). A trustee doing business on behalf of a trust generally provides a certificate as proof of his/her/their authority to act.
As an abstract of the trust instrument, the certificate contains only essential information relevant to the transaction at hand, allowing the trust instrument to remain private. For trustees not wishing to disclose the identity of persons having a beneficial interest in the trust, the certificate is a useful alternative to providing the trust instrument.
The certificate requires specific information about the trust, including the name and date of the trust instrument, the trust's taxpayer identification number, and whether the trust is revocable or irrevocable. It includes the trust's settlor, who is "a person, including a testator, who creates or contributes property to a trust" in addition to each acting trustee's name and address (18-B M.R.S. 103(14)).
A lawful certificate also requires a description of the trustee's powers as they relate to the transaction at hand. Since certificates are usually presented in real estate transactions involving trust property, they also require a legal description of the real property in the trust. The certificate includes the name by which the trust will hold property.
If there is more than one trustee, the certificate presents the names of each trustee who is authorized to authenticate documents, and whether all or fewer than all are required to exercise trustee powers.
Finally, the certificate requires a statement "that the trust has not been revoked, modified or amended in any manner that would cause the representations contained in the certification of trust to be incorrect" (18-B M.R.S. 1013(3)). Representations are deemed correct, and a recipient of a certification of trust is not liable for acting on the information contained within (18-B M.R.S. 1013(6)).
Recipients may ask the trustee for excerpts from the trust instrument that designate the trustee and authorize the trustee to act in the transaction at hand, but requesting the entire trust document opens them to liabilities as set out in 18-B M.R.S. 1013(8).
Certificates can be signed by any trustee (18-B M.R.S. 1013(2)). If recording, submit the certificate in the county in which the real property subject to the transaction is situated.
Trust law can be complicated, so contact an attorney with questions about using a certificate of trust or other related issues.
(Maine COT Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Waldo County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Waldo County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
4.8 out of 5 - ( 4434 Reviews )
James S.
November 21st, 2024
Forms used, created quitclaim deed that the county accepted without a second look (turns out they see deeds.com forms regularly via erecording and in person). Will be back for any real estate related forms I need and they carry. Will always be my first stop. Also, will use erecording next time, mad I didn't see it this time.
Thanks for the kind words James, glad we could help. Look forward to seeing you again.
Thomas G.
November 21st, 2024
Wasn’t what I expected
Sorry to hear that your expectations were missed. Your order has been canceled. We do hope that you find something more suitable to your expectations elsewhere. Do keep in mind that purchasing legal forms should not be an exploratory endeavor.
Jimmy P.
November 20th, 2024
They sent me everything I would need to do this. Easy purchase -Easy download. Great!! I'll be back here for all my document needs.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Gayela C.
September 13th, 2019
Easy to use and I really like having the guides that come along with the forms.
Thank you!
Audrey A.
August 19th, 2019
Great!
Thank you!
Gerald C.
May 25th, 2019
Pros, quick purchase and document availability including instructions and examples.
Cons, For the cert. of trust, the form would not accept the length of our trust name with no way to get around. The pdf file printing did not meet the requirements for 2.5" top margin and .5" other margins as well as the 10pt font size as the form information was shrunk down even when normal printing.
Thank you for your feedback. We really appreciate it. Have a great day!
Galina K.
June 9th, 2023
Was fast and easy to get the forms with instructions on how to fill them out.
Thank you for the kind words Galina. We appreciate you. Have an amazing day!
Kevin B.
March 31st, 2019
It looks like it can be a huge time saver. I did a deed and appeared very professional.
Thank you for your feedback. We really appreciate it. Have a great day!
Barbara G.
May 12th, 2021
High rating, great site and forms were exactly what I needed. Thanks for being there for me.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Charlotte M.
April 1st, 2024
Absolutely perfect! Quitclaim deed form was easy to complete and the recorder had no issues with it whatsoever, a rarity around here! Thanks sooo much!
Your satisfaction with our services is of utmost importance to us. Thank you for letting us know how we did!
Margaret M.
October 28th, 2019
Great job with these forms. Super easy and up to date, a rare find online these days. Thank you.
Thank you!
Renee K.
November 19th, 2022
So very easy to upload documents to the site and communication is very quick. It made our transactions so effortless.
Thank you!
Jerry B.
May 14th, 2023
Easy to use and fully comprehensive.
Thank you for your feedback Jerry, we appreciate you.
Maria S.
January 10th, 2019
The paperwork/forms are fine, but there isn't enough explanation for me to figure out how to file the extra forms (which I do need in my case). The main form, Deed Upon Death is fine. I think the price is pretty high for these forms. I wouldn't have purchased it because there are places to get them for much cheaper (about 6 dollars), but this site had the extra forms I wanted (property in a trust and another form). Unfortunately these were included as a "courtesy" and there are no instructions for them. So three stars for being clear about what was in the package, having the right forms that I need, but instructions for putting them to use and price took a couple of stars off. Downloading was easy and once you download you can type the info into the PDF--that makes working with the forms much easier.
Thank you for the feedback Maria. Regarding the supplement documents, it is best to get assistance from the agency that requires them. These are not legal documents, they should provide full support and guidance for them.
Albert j.
June 3rd, 2020
Very easy site to use for a simple minded happy howmowner.
Very reasonable fee
Quick turn around
Good communication
Thank you!