Ellis County Certificate of Trust Form (Kansas)

All Ellis County specific forms and documents listed below are included in your immediate download package:

Certificate of Trust Form

Ellis County Certificate of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Ellis County compliant document last validated/updated 11/18/2024

Certificate of Trust Form

Ellis County Certificate of Trust Form

Line by line guide explaining every blank on the form.
Included Ellis County compliant document last validated/updated 12/10/2024

Completed Example of the Certificate of Trust Document

Ellis County Completed Example of the Certificate of Trust Document

Example of a properly completed form for reference.
Included Ellis County compliant document last validated/updated 12/9/2024

The following Kansas and Ellis County supplemental forms are included as a courtesy with your order:

When using these Certificate of Trust forms, the subject real estate must be physically located in Ellis County. The executed documents should then be recorded in the following office:

Ellis County Register of Deeds

718 Main St, Rm 210, Hays, Kansas 67601

Hours: 8:00am - 4:00pm M-F

Phone: (785) 628-9450

Local jurisdictions located in Ellis County include:

  • Catharine
  • Ellis
  • Hays
  • Pfeifer
  • Schoenchen
  • Victoria
  • Walker

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Ellis County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Ellis County using our eRecording service.
Are these forms guaranteed to be recordable in Ellis County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Ellis County including margin requirements, content requirements, font and font size requirements.

Can the Certificate of Trust forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Ellis County that you need to transfer you would only need to order our forms once for all of your properties in Ellis County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Kansas or Ellis County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Ellis County Certificate of Trust forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Part of the Kansas Uniform Trust Code, the certification of trust is codified at K.S.A. 58a-1013.

In lieu of the trust instrument, a trustee doing business with a third party who is not a trust beneficiary can provide an acknowledged certification of trust. The certification is an abstract of the trust instrument and contains only information essential to the transaction.

A trust instrument, executed by the trust's settlor, contains the trust provisions. It designates a trustee, or a fiduciary that represents the trust. The trust instrument also identifies the trust beneficiaries, or the person(s) having a present or future interest in the trust (K.S.A. 58a-103(2)(A)).

A certification of trust does not disclose the trust's beneficiaries, or other information a settlor may wish to keep private. In Kansas, only trust instruments pertaining to "the state, or any county, municipality, political or governmental subdivision, or governmental agency of the state as the beneficiary" are required to be recorded (K.S.A. 58-2431, 2).

The document certifies, first and foremost, the existence of the trust and the trustee's authority to represent the trust. The certification also states the name, date, and type (revocable or irrevocable) of trust and provides the identity of the trust's settlor, or the person who established the trust and is funding the trust with assets, as well as the name of any person able to revoke the trust, if applicable.

In addition, the certification details the powers that the trustee has been granted relevant to the transaction at hand. For trusts with more than one trustee, the document identifies all trustees who may authorize documents relating to the trust and whether all or less than all is required to authenticate trust documents. Finally, the certification should include the manner of taking title to trust property.

All Kansas documents affecting real property require a legal description. If using the document in conjunction with a trustee's deed, the certification should contain the legal description of the subject real property.

A recipient of a certification of trust can request copies of excerpts from the original trust instrument and later amendments which designate the trustee and confer the power to act in the pending transaction, but may assume without inquiry the existence of the facts contained in the certification (K.S.A. 58a-1013(e),(f). Requesting the entire trust instrument in addition to the certification or excerpts opens the recipient to certain liabilities in court.

Consult a lawyer for guidance and with any questions relating to trusts or certifications of trust, as each situation is unique.

(Kansas Certificate of Trust Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Ellis County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Ellis County Certificate of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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December 24th, 2024

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December 22nd, 2024

The mortgage and note were thorough and very satisfactory for my purposes. The accompanying forms were excellent. I am very pleased with my purchase.

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December 22nd, 2024

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February 24th, 2019

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Frank H.

September 22nd, 2022

Form and instructions were useful. But I suggest creating a form for transferring a deed pursuant to a trust. The existing form is based on a will going through probate so it doesn't fit the trust situation in some respects.

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Donna D.

March 20th, 2020

Easy to use. Good information. Would use again.

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Lester A.

May 29th, 2020

Couldnt have been easier. Docs recorded the next day!

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Leatrice K.

February 24th, 2021

I am how simple this site is to use. I am so thankful to be able to do this and not have to worry about traveling downtown. Thank you.

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Vita L.

January 28th, 2021

A coworker recommended this service to me and I was hesitant to try it. Turned out to be a life saver, they filed my document in 24 hours. No standing in line and no confusing government websites to navigate.

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Andrea R.

July 10th, 2020

Easy and fast. Thank you so much!!

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Michael F.

May 12th, 2021

I'm not too bright and I made a mess of things when I tried to create my own deed. It was lucky that I found the forms here after so many of my personal failures. It's good that the pros know what they are doing.

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Such kind words Michael, thank you.

Adam P.

September 17th, 2020

So far so good I am happy with the service and the timeliness of the recordings. One of the only recording services that allows for the use of credit card.

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Debbie M.

August 21st, 2019

Everything that I needed was included. I appreciate that there was a sample as well as the step-by-step directions included in the download. I would definitely recommend this site to anyone that needs it.

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Barbara E.

March 2nd, 2021

I'm not sure if KVH is the identity to the person who helped me. I hope it is so you know just how much she helped She was great and very patient with me and with Wayne County Register of Deeds. I'm am really glad I had her on my team in this long endeavor.

Reply from Staff

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