Coles County Administrator Deed Form (Illinois)

The following Illinois and Coles County supplemental forms are included as a courtesy with your order:

When using these Administrator Deed forms, the subject real estate must be physically located in Coles County. The executed documents should then be recorded in the following office:

Local jurisdictions located in Coles County include:

• Ashmore
• Charleston
• Humboldt
• Lerna
• Mattoon
• Oakland
• Trilla

Review the Illinois laws governing the probate administration of real estate at 755 ILCS 5/20.

Administrators are individuals appointed by the probate court to handle the distribution of a probate estate. In general, this happens when the decedent died without a will (intestate), but they can also replace named executors who are is unable to perform the necessary tasks, and no suitable alternates are found.

An administrator's deed is a special document used by the authorized administrator of a decedent's estate to transfer real property out of that estate. It must meet the same form and content standards as so-called "regular" warranty or quitclaim deeds, and incorporate additional information related to the specific transaction. The details may vary based on the situation, but typically include facts about the decedent and the nature of the probate case. (765 ILCS 5/12).

Depending on the case, the administrator might need to include documents such as letters from the probate court or a certified copy of the death certificate when recording the deed. Consult with the court officer or attorney supervising the distribution to confirm which, if any, supporting documentation might be required. After the deed is executed (signed in front of a notary), confirm it with the court if necessary, then file it in the public records for the Illinois county where the property is located.

This information applies to many, but not all, situations. Contact an attorney or the probate court officer responsible for the case with specific questions.

(Illinois Administrator Deed Package includes form, guidelines, and completed example)

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The documents you receive here will meet, or exceed, the Coles County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

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