Maui County Personal Representative Deed Form (Hawaii)

All Maui County specific forms and documents listed below are included in your immediate download package:

Personal Representative Deed Form

Maui County Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Maui County compliant document last validated/updated 8/20/2024

Personal Representative Deed Guide

Maui County Personal Representative Deed Guide

Line by line guide explaining every blank on the form.
Included Maui County compliant document last validated/updated 8/29/2024

Completed Example of the Personal Representative Deed Document

Maui County Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.
Included Maui County compliant document last validated/updated 7/4/2024

When using these Personal Representative Deed forms, the subject real estate must be physically located in Maui County. The executed documents should then be recorded in the following office:

Hawaii Bureau of Conveyances

Kalanimoku Bldg - 1151 Punchbowl St #120 / PO Box 2867, Honolulu, Hawaii 96813 /96803

Hours: 7:45am to 4:30pm / Recording: 8:01am to 3:29pm

Phone: (808) 587-0147

Local jurisdictions located in Maui County include:

  • Haiku
  • Hana
  • Hoolehua
  • Kahului
  • Kalaupapa
  • Kaunakakai
  • Kihei
  • Kualapuu
  • Kula
  • Lahaina
  • Lanai City
  • Makawao
  • Maunaloa
  • Paia
  • Pukalani
  • Puunene
  • Wailuku

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Maui County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Maui County using our eRecording service.
Are these forms guaranteed to be recordable in Maui County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Maui County including margin requirements, content requirements, font and font size requirements.

Can the Personal Representative Deed forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Maui County that you need to transfer you would only need to order our forms once for all of your properties in Maui County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Hawaii or Maui County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Maui County Personal Representative Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Leaving Real Property to Heirs in Hawaii

Probate is the court-supervised process by which a decedent's property is devised or distributed to heirs upon death. Any property owned by the decedent that is not subject to non-testamentary transfer by a survivorship tenancy, trust, or recorded transfer on death deed must go through probate. The Uniform Probate Code, codified at Title 30A of the Hawaii Revised Code, governs probate proceedings in Hawaii.

After a petition for probate in the circuit court, the court appoints a personal representative (PR) who will handle administration of the decedent's estate. The personal representative's authority is evidenced by issue of letters testamentary or letters of administration, depending on the circumstances. In some cases, a personal representative may be referred to as an executor (when named in the decedent's will) or an administrator (when the decedent dies without a will). Hawaii uses the general term "personal representative" to refer to both.

Priority for appointment of the PR is established at Haw. Rev. Stat. 560:3-203. Once appointed, the personal representative gathers the decedent's assets and assesses the estate. If the decedent died testate, after paying the valid claims and applicable taxes, the PR devises any remainder according to the terms of the will. If the decedent died intestate (without a will), the estate is distributed pursuant to Hawaii's laws of intestate succession.

One common duty of the personal representative is conveying real property from the estate. If required by the terms of a will, an executor may need to execute a deed to devise or sell real estate. A PR might also seek the court's permission to sell real property to pay the estate's debts or to facilitate the distribution of the estate among multiple heirs or distributees.

PRs use personal representative's deeds to convey real property from a decedent's estate. In Hawaii, a personal representative's deed is a modified limited warranty deed, guaranteeing the grantee's title against claims arising only from the duration that the grantor held title. Persons dealing with PRs are protected under 560:3-714.

Personal representative's deeds name the acting personal representative(s) as the grantor(s) and make reference to the decedent whose property is being conveyed. The deed must meet all requirements for form and function for instruments relating to real property interests in Hawaii, including a complete legal description of the subject property, including the tax map key; prior deed reference; proper granting information, including the grantee's name, address, and vesting; and notarized signatures.

Deeds are recorded through the Bureau of Conveyances in the appropriate system: either Land Court (Torrens) or Regular System. Each parcel of property registered in the Land Court is assigned a certificate of title, on which the chain of title is updated. If the probate property is registered land, additional information may be required by the assistant registrar. Consult a lawyer with questions.

Before making the conveyance, Hawaii law requires the PR to get confirmation of the sale from the court ( 531-29). When the subject property is registered land, the personal representative is required to record with the land court certified copies of the order admitting the estate to probate and the letters, evidencing all orders of the court regarding the personal representative's authority to convey real property [1].

Consult a lawyer with questions about estate administration, probate proceedings, and personal representative's deeds in Hawaii. The information presented in this article is not meant to replace legal advice. Law is subject to change, and a lawyer should always be consulted in matters affecting title to real property.

[1] http://www.courts.state.hi.us

Our Promise

The documents you receive here will meet, or exceed, the Maui County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Maui County Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4426 Reviews )

Susan H.

November 10th, 2024

I used the quitclaim deed form, it was easy to fill out, had notarized and was accepted by the county's recorders office. Having a example form made it so much easier to fill out.

Reply from Staff

Thank you for your positive words! We’re thrilled to hear about your experience.

RUTH A.

November 8th, 2024

I truly appreciate the service that you have for the customers. This very convenient and easy to follow. Thank you very much for this service.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Dan M.

November 8th, 2024

Quick ... Easy ... Great Instructions ...rnEasy Peasy ...

Reply from Staff

We are grateful for your feedback and looking forward to serving you again. Thank you!

Susan M.

September 3rd, 2020

Outstanding service. Docs delivered to recorder as expected without issue. Happy our recorder recommended Deeds.com.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Mohamed ali H.

December 21st, 2020

My experience on this website has been amazing and the process was very easy to understand and I was able to get my document filed within 3-4 hours. I plan to use this service in the future if I need to. Thank you for your excellent service!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Kevin M.

May 14th, 2019

All I can say is WOW. They were so fast and professional. I received my copy of my deed that same day I requested it. There was some confusion on my part but within minutes it was explained.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Tammie S.

February 8th, 2019

No review provided.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Alan G.

October 28th, 2021

Using www.deeds.com was super ez even for a non-technical person like me, it saved me lots of time and the instructions and communications were great,I was able to file my deed online in half a day with most of that time taken up by the jurisdiction I filed with processing my submittal.

I will use it again!

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Mark & Linda W.

December 18th, 2020

Quite simple and easy.

Only one critique: It would be easier if the names of the PDF would reflect the name of the deed/form such as 'Controlling tax return' rather than '1579101185SF56863.pdf'.

However I love downloading forms rather than mail.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Linda J.

December 8th, 2021

I was referred to you by a recording service for Walton County, Florida. I registered on your website, and 48 hours later I received a copy of a recorded deed. Easy and Fast!

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Jason B.

May 9th, 2019

Providing .doc versions would be much easier than trying to jam information into a non-editable PDF.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Helen A.

April 11th, 2022

Well not sure yet since I have only downloaded these forms but I read the reviews and this helped me determine if I will use your web site. I will gladly give a good review if this form serves me well!!!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

SHALINI W.

August 24th, 2020

Exceptionally easy to use. Very user friendly. Would highly recommend.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

luisana w.

September 9th, 2022

Super easy, excellente

Reply from Staff

Thank you!

MARY LACEY M.

April 11th, 2024

I am extremely impressed with the quality of this service. They are a pleasure to work with and I know I can rely on them.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!